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Project registration under Gujarat RERA

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This article has been written by Viral Vitthalbhai Nayak, pursuing a Diploma in Corporate Litigation and has been edited by Oishika Banerji (Team Lawsikho).

It has been published by Rachit Garg.

Introduction 

The real estate sector in India contributed 7% of the total Gross Domestic Product (GDP) in 2022 and is expected to reach 10% in 2025 (according to Timesproperty.com). The demand for various residential and commercial units of real estate will increase considering the population growth and economic development in India. Thus it is highly expected that such a prominent sector must be regulated in order to facilitate not only sustainable development of the Real estate sector but also safeguard the interest of its associates.Thus RERA has its critical role to play for regulating the real estate sector in India. Project registration process in RERA is one of the key elements for the authority to regulate the sector, here you will find the step by step process of registering the project under Gujarat RERA.

Gujarat Real Estate Regulatory (Gujarat RERA)

In order to regulate the real estate sector in India, the Government of India has enacted the Real Estate (Regulation and Development) Act, 2016 which came into force from 01.05.2017. The state government of Gujarat as per the power conferred under this Act formed the Gujarat Real Estate Regulatory Authority (Gujarat RERA). The main objective of Gujarat RERA is to safeguard the interest of both the promoters and allottees.  

Projects which needs to be register under Gujarat RERA

Every projects which falls under any planning area needs to be register under the Gujarat RERA if the promoter want to do advertising, marketing, take booking, sell or offer for sale any plot, apartment or building in any real estate project or part of it unless,

  • The area of land which is going to be developed does not exceed 500 sq.mtr or the number of apartments which are going to be developed does not exceed 08 considering all phases.
  • Promoter has obtained completion certificate of the said project before 01.05.2017.
  • Projects under repair/renovation or re-development in which there will be no fresh marketing and allotment.

Gujarat RERA Portal 1.0 and 2.0

Initially in order to get your project registered with the Gujarat RERA you need to submit  hard copy of all relevant documents to the concern local development authority manually and wait for the assessment, queries,query submission and finally you could get the registration certificate of your project but with the introduction of Gujarat RERA portal 1.0 the process of application became online and now there is central processing of all application of project registration at Gujarat RERA Gandhinagar. With the further invention into the portal Gujarat RERA has launched Gujarat RERA portal 2.0 in order to facilitate more accurate, speedy and smooth processing of applications.

NOTE – NEW USERS CAN SIGN UP IN EITHER PORTAL 1.0 OR 2.0

List of documents required for project registration under Gujarat RERA

You need to arrange the below-listed documents before applying for project registration as it will make the process hassle-free and easy.

  1. Registration certificate of company/partnership firm/LLP as the case maybe.
  2. Memorandum/article of association of the company in case of company.
  3. Partnership deed in case of the partnership firm.
  4. LLP deed in case of LLP.
  5. PAN Cards of the Entity, partners, and directors as applicable.
  6. Promoters photographs and details.
  7. Authorised Person’s photograph and details.
  8. Authorisation certificate.
  9. RERA Bank account details.
  10. Previous project details.
  11. Proposed project details.
  12. Agent, Architect, Structural engineer, Contractor details. 
  13. Financial documents –
  • Balance sheets (last 3 years).
  • Profit & loss account (last 3 years).
  • Cash flow statement (last 3 years).
  • Directors report (In case of co.) (last 3 years).
  • Auditor report (last 3 years).
  • Income tax return acknowledgement (last 3 years).
  1. Technical documents –
  • Commencement certificate.
  • Approved building plan/plotting plan.
  • Approved layout plan.
  • Approved section plan/Infrastructure plan.
  • Area development plan.
  • Draft brochure (As per RERA).
  • Non-agriculture order (NA order).
  • NOCs like fire, etc.
  • Project photos.
  • Project specifications.
  1. Legal documents – 

Land documents like:

– Registered purchase/sale deed with index copy

– Registered gift deed with index copy

– Registered will copy

– Registered release deed with Index copy

Revenue records like:

  • 7/12
  • Property card
  • Gam namuna no.2
  • Encumbrance certificate (By an Advocate having experience of 10 years or more).
  • Title report (By an Advocate having experience of 10 years or more).
  • Title certificate (By an Advocate having experience of 10 years or more).
  • Form B (Along with Drainage and Carpet affidavit).
  • Form B-1 (Affidavit by the promoter at the time of development agreement).
  • Form B-2 (Affidavit by promoter and landowner at the time of development agreement).
  • Proforma for agreement for sale.
  • Proforma for allotment letter.
  • Proforma for sale deed.

Project registration process under Gujarat RERA

  1. User account creation 
  • Existing users: Existing user means a user who has already registered their project under Gujarat RERA Portal 1.0. Existing users can claim their user account and projects from Gujarat RERA Portal 1.0 to Portal 2.0 (Refer to the guidelines available for the same on Gujarat RERA Portal 2.0).
  • New users:
  1. New users can create accounts on either Portal 1.0 or Portal 2.0.
  2. Portal 1.0 – In order to create a user account on portal 1.0 user has to visit Gujarat RERA portal 1.0 and
  3. Click on Project registration tab and after that select promoter type ( Individual/Partnership firm/Company/LLP and so on)
  4. Then after entering Email ID ( All future communication from the Gujarat RERA Authority will be on this Email ID) (Use different Email ID for different projects as its unique for each project).
  5. Once you click the NEXT tab you will be redirected to the OTP verification page, enter the OTP received on Email ID then press the NEXT tab and fill up the required details.
  6. Once it is done Promoter can access his/her account using the Email ID provided at the time of User account creation.
  7. Portal 2.0 – In order to create a user account on portal 2.0 user has to visit Gujarat RERA Portal 2.0 and
  8. Click on sign up (for new users) and then has to enter your Email ID (This Email will be your login ID)
  9. Then after entering the mobile number and having to select the type of promoter.
  10. Then click send OTP, which will redirect you to a new page where you have to enter OTP received on Email ID and mobile number and press submit.
  11. After that you have entered the required details and have to upload files as needed, once you are done press create user tab.
  12. After this Gujarat RERA team will check and process user account creation requests and approve the same.

Application for project registration on portal 2.0

  1. LOGIN INTO THE OFFICIAL WEBSITE 

Visit the official website of Gujarat RERA gujrera.gujarat.gov.in and click on the login tab available at the upper right side and enter the Promoter user login credential and click Login(for existing user).

  1. APPLY FOR PROJECT REGISTRATION

You will be redirected to the next page where you will find the Apply tab at the upper right side of the page, click the tab then click Apply for the new project.

  1. ENTER PROMOTER DETAILS

You will then ask to enter promoter details, click on the radio button where applicable and all data which are already there in the portal will be auto fetched and you will not have to enter it manually (This is the added feature of Portal 2.0).

  1. ENTER PREVIOUS PROJECT DETAILS

The next screen will be previous project details, if the promoter has any previous project click the radio button and all details will be auto-fetched.

  1. ENTER PROJECT DETAILS

Here you have to enter your proposed project details for which you are applying for registration like:

  • Project name/ Project type
  • Project status
  • Project description
  • Project start date
  • Project end date
  • Various land area details
  • Garages and parking details
  • Land revenue details
  • RERA bank account details
  1. ENTER DEVELOPMENT DETAILS

In development details page you need to enter project development details like,

  •  Inventory details – In which – Type of Inventory/ Number of Inventory/ Out of which number of Inventory booked/ Carpet area/ area of exclusive balcony/ area of exclusive open terrace.
  • Internal development work – Road system/ water supply/ sewage and drainage/ electricity supply/ solid waste management are going to be self developed or will be provided by local authority.
  1. ADD PROFESSIONALS OF THE SAID PROJECT

In this page, you need to enter the details of RERA registered professionals like agents, architects, structural engineers, and contractors and just by entering their PAN there will be auto-fetched information about all of them, click on add a tab to recognise these professionals as project professionals.

  1. PROJECT DOCUMENTS UPLOAD

At this page you need to upload all Financial, Technical and legal documents in prescribed format and size and then after do tick the mark to check box of declaration by the promoter and press next.

  1. PROJECT BLOCKS DETAILS

In this screen you need to enter each block details separately and need to enter block name as per the approved plan as at this stage whatever name of the block you enter will be reflected in further stages of this application. 

(These Blocks must be as per approved plan and have been entered as in annexure of Form-3 CA certificate).

  1. PROJECT LOCATION

Project location is needed for the easy and accurate access of the project, you need to enter latitude and longitude details of the project here and select the project boundary so that anyone can view the project on Map hassle free.

  1. PROJECT PROFESSIONAL ASSIGNMENT

RERA has given an opportunity and imposed certain responsibility on various professional like Architect,Engineer,Chartered accountant to play active role and assist RERA to regulate the Real Estate sector by verifying and signing various forms required by it, like,

  • Form-1 which has to be filled up and signed by an Architect having COA number,
  • Form-2 which has to be filled up and signed by an Engineer and 
  • Form-3 and MOF( if applicable ) by a Chartered accountant in practice in India.

So you have to assign Form-1,2,3 and MOF to the concerned professional and the professional by login into their account either accept or reject the said form.

  1. ACCEPTANCE OF ASSIGNMENT BY PROJECT PROFESSIONAL

After promoter has added and assigned various professional for signing the required forms, the professional has to login to their respective account and accept the the assignment request, 

  • FORM-1-ARCHITECT CERTIFICATION

Form-1 Architect has to accept and fill the required details and submit the same, after that he/she has to send the pdf link to the promoter for preview, 

Once the preview has been done the promoter has to accept it.

  • FORM-2-ENGINEER CERTIFICATION

Form-2 Engineer has to do the procedure as mentioned above and Once it is done the promoter has to preview and accept it.

  •  FORM-3-CA CERTIFICATION

Form-3 Chartered accounts also need to fill the required details and send the preview to the promoter, Once it is done the promoter has to preview and accept it.

  • PROMOTER DECLARATION

In this screen promoter has to file his/her declaration on various points provided.

  • GUJARAT RERA REGISTRATION FEES PAYMENT

Promoter has to pay project registration fees as required by Gujarat RERA.

  •  APPLICATION ACKNOWLEDGEMENT NUMBER

On successful payment of the registration fee Acknowledgement number will be generated save this for future references.

  • TAKE PRINT OF APPLICATION AND FEES PAYMENT

Now take a printout of the application form and fees payment receipt.

  • QUERY RESOLUTION AND GETTING THE REGISTRATION CERTIFICATE OF THE PROJECT

Various teams of the Gujarat RERA like Technical team, finance team, legal team,etc will check the project registration application and provide queries if any, the promoter has to correct the same and submit it online through a portal to the concerned department. Once all queries have been resolved the promoter will get his/her project registered under Gujarat RERA and get the project registration certificate.

Conclusion

So, here we have seen the whole process of project registration under Gujarat RERA. And we can see one of the tools of Gujarat RERA to regulate the real estate sector is project registration, which involves so many stages itself to check the correctness of documents, finance sources and use of it, various approvals and so on which in turn safeguard the interest of  the associates of real estate.

References 

  1. https://gujrera.gujarat.gov.in/#/.
  2. https://timesproperty.com/news/post/contribution-of-real-estate-in-indian-economy-blid3543.
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Section 12 of Companies Act, 2013

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Companies-Act

This article is written by Aadrika Malhotra from Guru Gobind Singh Indraprastha University. The article provides a detailed analysis of Section 12 of the Companies Act, 2013. While dealing with the registered offices of a company, there are some provisions and specifications that must be taken into consideration.  

This article has been published by Sneha Mahawar.​​ 

Introduction 

The Companies Act, 2013 (“the Act”) regulates the functionality of corporations in India. The Act was first passed in 1956 which was based on recommendations provided by the Bhaba Committee. After numerous amendments, this Act finally took its long-written form in 2013 with major changes and has since been amended several times. The requirements for the registration of an office of a company have been stated under Chapter II Section 12 of the Companies Act, 2013, which puts a mandate on every company to maintain a registered office that receives and also acknowledges all communications and proceedings notified to it.  The registered office of a company helps in deciding the domicile of that company as well. 

Relevance of registered office in a company

Every company must have a registered office within 30 days from which it is incorporated under the Companies Act of 2013. The office needs to be registered at the MCA and each office shall provide for a specific address for the same. The registrar of the company shall depend on the place where it is registered which will require address proof from the company like lease deed, ownership papers, rent, or agreements. 

The government uses the registered office to send all official communications and legal documents for the company by post. There are certain documents that must be maintained by the company that will have weightage as legal receipts. There is a huge difference between a registered office and a corporate office, wherein the former is a physical space where legal documents are stored by post for further communications. The latter is where the executives of a company work. 

Importance of a registered office in a company 

As per Section 12 of the Companies Act, a company must have a registered office that should receive all legal documents of that company. The registered office is crucial to a company since this is the place where all legal and official communications of a company are sent. It determines the domicile of the company and gives the company a good corporate image if it is located in a prestigious area. This, in turn, would raise the business sales and build a good image for the company in front of the customers.        

Change in the registered office of the company  

One can change the registered office of a company at any stage with appropriate procedures. The notice of every change in the situations of the registered office after the company inauguration must be submitted to the registrar within thirty days of the change. In case of outside the local limits of a city, there shall be a special resolution passed by the company. In case of changing of jurisdictions, there shall be changes directed towards the Regional Director for the change of registrars. Every company must put the name and address of the registered office and put the same printed on the outside of every office in which the company operations are being handled.  

Need for a registered office for a company 

The registered office will determine the private company’s domicile or the state of incorporation by the Registrar of Companies (ROC) to whom the applications for registrations must be submitted which is also determined by the state in which the registered office is located. This office will enable the company to acknowledge any communications received and any change in this must be reported immediately. It will serve as a confirmation of the company’s proper mailing address apart from legal issues. The official contact for the deliveries of papers issued by the government will always be the registered office. 

Detailed Analysis of Section 12 of the Companies Act, 2013

Section 12 of the Companies Act, 2013 is divided into several sub-sections and clauses which will be explained below. 

Mandate for a registered office 

Section 12(1) of the Companies Act, 2013 states that a company shall have a registered office within thirty days of its incorporation which can receive and acknowledge all communications and notices. A specified IFSC public and private company must have its registered office at the IFSC (Indian Financial System Code) centre which is located in the Special Economic Zone as specified in the Special Economic Zones Act, 2005 and where it is licensed to carry on operations. 

Verification 

Section 12(2) of the Companies Act, 2013 states that the company must furnish all the verifications by the registrar within thirty days of its incorporation. In case of a specified IFSC public or private company, the company can notify the registrar within sixty days. Such documents can be a copy of the ownership agreement, name and CIN of the company, electricity bill, or bank statement. The INC-22 form needs to be filled along with other support documents for furnishing the proof of the registered office which the company can get from the respective registrar.  

Rule 25 of the Companies (Incorporation) Rules, 2014 gives for the verification of a registered office. The verification form in INC.22 shall be filed along with a fee and any of the documents including a registered office’s title in the name of the company, a notarized copy of the lease, a copy of the rent paid, authorisation of the owner with a proof of the ownership to use the place, and proof of utility services with the address on the document which is not older than two months. 

Procedure after assigning the name of the registered office 

Section 12(3) of the Companies Act, 2013 gives certain requirements for the establishment of a registered office that need to be fulfilled by every company. The requirements are listed below:

  1. Affix the name and the address of the registered office and also keep it painted on the outside of every office or place where the business is carried out in a conspicuous position in legible letters or languages understood by the people in the locality.  
  2. Have the name on the seal of the company. 
  3. Get the name and address of the registered office and CIN (Corporate Identity Number) with a telephone and fax number, email, website printed on all business letters, billheads, letter papers, and official publications. 
  4. Have the name printed on hundies, exchange bills, promissory notes and other documents.  

If it is a one-person company, the same shall be printed in brackets alongside the name of the registered office. A company will be penalised if the registered office address and CIN are not mentioned on the company letterhead. 

Section 12 (3)(c) of the Act, 2013 came into force on 1st April, 2014, so companies need not get their letterheads reprinted to incorporate changes. Though, changes must be made to the digital signatures wherever necessary. If any company changed its name in the preceding two years to the Act, the company should continue to use the former name. The company must reprint the new name after the expiration which marks the date from which the company does not have any mandates as per the Act. 

Provision for change in registered office 

Section 12(4) of the Companies Act, 2013 enlist requirements for the change in a registered office. Notice of every change in the registered office verified as prescribed after the date of incorporation shall be given within thirty days.  Failing these requirements, the company may have to pay an additional fee to the registrar to re-invoke the notice. 

Section 12(5) of the Companies Act, 2013 states that the registered office of a company must not change outside the local limits of a city, town, or village where it is located, except on the authority of a special resolution. The change cannot take place unless there is an application confirmed by the Regional Director filed in the Registrar’s office. 

Section 12(6) states that as mentioned in sub-section (5) must be communicated within thirty days from the date of receipt as notified by the Regional Director to the company after which it shall file a confirmation within sixty days with the registrar who must certify it within thirty days. 

Section 12(7) states that the certificate referred to in subsection (6) must be conclusive evidence that all the requirements mentioned for the change of the registered office with reference to sub-section (5) have been complied with and the change will commence after the date on the certificate. 

The process of change in a registered office is followed by certain regulations by the SEBI, a board resolution, and a special board resolution with a mandatory INC-22 form that has to be submitted to the registrar. The process of change in a registered office is mentioned later in the article. 

Provision for any default or penalty 

Sections 12(8) of the Companies Act, 2013 states that with respect to any default, the company and all the officers in the default shall pay a penalty of one thousand rupees for every day as the default continues, which shall not exceed an amount of one lakh rupees. The default can be anything from non-display of the registered office name in front of every building of the company or non-compliance to any requirements mentioned under the act. 

Non-Compliance 

Section 12(9) of the Companies Act, 2013 states that if the registrar believes that the company is not doing business due to evidence, the registrar may cause a physical verification of the registered office in such a manner as prescribed, which if leads to any default in compliance with subsection (1), the registrar may initiate action for removal for the company name.  

Applicable rules for the Act 

Rule 26 of the Companies (Incorporation) Rules, 2014 gives for the publication of the name of the company. Every online business company must disclose its name and address of the registered office with the CIN and telephone number under the name and address of the concerned persons. The Central government will notify the other documents on which the name shall be printed for further grievance redressal. 

Procedure of registration of an office

Approval of name 

The first step is the approval of the name which will be given by the Registrar of the Companies (ROC) of the respective state or union territory. The last words in the name of the private company must be PVT. LTD. and LIMITED for public companies. There must be four proposed names for the company and the company must ensure that the names are not already in use. The approval is passed by the registrar within a week from the submission date and the approval of the name is the sole decision of the registrar which after approval will be valid for six months. The Memorandum of Association and Articles of Association shall be filed after the name has been allotted, failing which the company shall send an application with additional fees for the renewal. 

Memorandum and Articles 

The Memorandum of Association and Articles of Association as mentioned above must be submitted to the ROC for incorporation of the registered office of a company. The Memorandum of Association enlists the constitution of the company with the objectives and scopes of the company and the relations of the people with the world. The Articles of Association have rules and regulations of the company that manage the internal affairs with the objectives and purposes of the company’s formation. 

The Roc will only give the certificate of registration after all the requirements have been met and the documents have been submitted with the required fees. A private company can only start the business after it receives the certificate of incorporation, but a public company can invite the public to subscribe to the share capital of the company.  

Tax registration 

Businesses that are liable for income tax must file for a tax identification card, a PAN, and a TAN number from the Revenue Department. These requirements must be printed on all returns and documents for the purchase and sale of immovable property that exceeds five lakhs, time deposit that exceeds five lakhs, sale and purchase of any vehicle liable, and sale or purchase of securities exceeding ten lakhs. 

Can a registered office be shifted

  • Within Local Limits: Section 12(3) and 12(4) of the Companies Act, 2013 in compliance with Rules 25 and 27 of the Companies (Incorporation) Rules, 2014. 
  • From One City to Another: Section 12(5) of the Companies Act, 2013 in compliance with Rules 27 and 28 of the Companies (Incorporation) Rules, 2014. 
  • From One ROC to Another in the Same State: Section 12(5) and 12(6) of the Companies Act, 2013 in compliance with Rules 27 and 28 of the Companies (Incorporation) Rules, 2014.  

Within local limits

If the company wants to change the registered office within the local limits of the city or town, shall follow a structured procedure as laid down below: 

  • Hold a board meeting with the board of directors of the company, wherein the decision shall be made to pass a resolution for the shifting of the registered office from where it is currently located.    
  • After thirty days of the passing of the board resolution, the company shall file the INC-22 form with the respective registrar with an attested copy of the board resolution. After this, the company secretary must visit the new registered office to verify the location of the company. He must certify that he personally visited the company and that the location is being used by the company. 
  • The INC-22 form must contain copies of the electricity bills, copy of order, proof that the location can be used by the company, proof of registered office, and the list of all companies with their CIN that use the registered office. 
  • If necessary, the company must issue a general notice in advertisements informing the change in the registered office and the address of the registered office must be put on all stationery, sign boards, diaries, or wherever it occurs for the business of the company. The stock exchanges for the securities of the company must also be informed about the change. 

From one city to another

If the company wants to change the registered office within the local limits of the city or town, shall follow a structured procedure as laid down below: 

  • Hold a board meeting with the board of directors of the company, wherein the decision shall be made to pass a resolution to shift the registered office from one city to another in the same state. The board meetings should also pass a resolution for fixing the date and time to hold a general meeting to pass a special resolution according to sub-section (5). A resolution should be passed in the board meeting to approve the notice of the general meeting with an explanatory statement that shall be affixed to the notice itself. The board meeting shall also pass a resolution to authorise the company secretary to issue a notice regarding the general meeting on behalf of the board. 
  • The company must issue a notice with an explanatory statement for the general meeting to every member of the company and it should intimate the stock exchange about the change in the registered office within twenty-four hours of the board meeting. A public notice shall be published as well if necessary, after which the general meeting will be held.   
  • A copy of the proceedings of the general meeting must be sent to the stock exchange within twenty-four hours. The special resolution thus passed in the general meeting shall be filed with the ROC within thirty days. Forms MGT-14 and INC-22 shall be attached with the filing along with a certified copy of the special resolution passed, an explanatory statement, notice of change, and filing fees. 
  • Further, the company must issue a public notice for the change of the registered office and intimate all persons with whom the business may interact with. The new address shall be printed on all stationary and official objects of the company wherever the business occurs. The new address must also be printed on all sign boards, nameplates, register of members, and at all the places of business of the company. 

From one ROC to another in the same state

If the company wants to change the registered office outside the local limits of the city or town, shall follow a structured procedure as laid down below: 

  • The company must publish a notice in the local newspaper a month before filing the application with the Regional Director. There shall be individual notices for each debenture holder, depositor, and creditor linked to the company.  
  • After the special resolution is passed, the company shall file to the Regional Director by form INC-23 with a copy of the board resolution, a special resolution b the members of the company, a declaration by the Key Managerial Personnel stating non-default of payments for the registered office by the company, a declaration not to seek change in the jurisdictional court that is currently holding prosecution cases, copy of the intimation of the change duly signed by the Chief Secretary of the state, copy of notice of the general meeting, copy of minutes of the general meeting, proof of service of application, any copy of objections made, or any other support documents. 
  • The Regional Director will communicate the confirmation for the change in the registered office within thirty days of the receipt of the application, after which the company shall file for further communication with the registrar within sixty days. 
  • The registrar will certify the change within thirty days from the date of filing subject to any prosecution cases on the company. 

Conclusion 

Section 12 of the Companies Act mandates every company to have a registered office in India, laying down the requirements for the same. A registered office of a company is the space where all communications and legal notices can be sent by the government. This must be mentioned in the MOA with the notice of every change reflected to the registrar within thirty days, failing which the company must pay penalties. The provision brings greater transparency in the functioning of the companies and every company must comply with the provision to avoid any legal hassles. 

Frequently Asked Questions(FAQs)

What is the penalty issued for non-compliance corresponding to the provisions in the Act?  

The company and every person associated with the non-compliance will be liable for a penalty of ten thousand rupees for every day the issue continues which shall not exceed one lakh rupees. 

What circumstance can occur by which a company can change its registered office? 

Companies must change their registered office when they are growing at a faster pace and the office does not complement the pace at which the company is. Such a situation may also arise if the land is on lease and the board wants to change the lease when another company is investing in it. 

What is the difference between a registered office and a head office? 

A registered office is a chief place where all communications of the company reside and take place. A head office is where all the partners are present and work to make decisions to make rules and regulations on company operations. 

Can a company change their registered office address from a commercial to a residential one? 

You can run a registered office in a residential area too.   

References


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Patent protection of AI-generated inventions

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This article has been written by Sarala D pursuing Certificate Course in Patent Law: Licensing, Claims and Litigation and has been edited by Oishika Banerji (Team Lawsikho). 

This article has been published by Sneha Mahawar.​​ 

Introduction

Patent protection for AI-generated inventions is a complex and evolving issue that is attracting increasing attention from both legal and technology communities. Debate on patent protection of AI-generated inventions came into the picture when Dr. Stephen Thaler, applied for a patent for two of the inventions conceived by DABUS. Dr. Stephen Thaler created the AI machine named DABUS and trained the AI machine to conceive inventions. Thus, the question of who the inventor of an AI-generated invention is, and thus eligible for a patent, is a central issue in this area. This article discusses the patent protection of AI-generated inventions in detail, focusing on growing issues surrounding this issue as well. 

All you need to know about Artificial Intelligence (AI) generated inventions

AI-generated inventions refer to innovations, products, or services that are created through the use of artificial intelligence technologies. This can include anything from software applications that use machine learning algorithms to automate tasks, to physical products that are designed and manufactured using AI tools. AI-generated inventions can also include new types of technologies or devices that are created using artificial intelligence, such as autonomous vehicles or wearable devices that use AI to monitor and respond to changes in their environment. These inventions are typically characterised by their ability to perform complex tasks and make decisions without human intervention, using data and algorithms to learn and improve over time. Global technology giants are making enormous investments in AI technologies. The involvement of AI technologies in conceiving inventions is inevitable and is lucrative both in monetary and human effort. However, the question arises as to whether an AI-generated invention be patented, and should the AI machine be given the inventorship. 

DABUS : artificial inventor 

DABUS stands for “Device for the Autonomous Bootstrapping of Unified Sentience” and is an artificial intelligence tool developed by Dr. Stephen L. Thaler, the CEO of Imagination Engines, in the US. DABUS works on interconnected complex neural networks to invent new ideas and came up with two inventions titled “FOOD CONTAINER AND DEVICES AND METHODS FOR ATTRACTING ENHANCED ATTENTION – WO2020079499”, “FOOD CONTAINER- EP3564144A1”.

DABUS is a type of connectionist artificial intelligence “creativity machine” and contains two artificial neural networks made of a series of smaller neural networks, trained with general information from various knowledge domains. DABUS’ two artificial neural networks generate new ideas and check for the novel aspects of the generated new idea. Stephen L. Thaler also mentioned that the machine only received training in general knowledge of the particular field and was quite independent while conceiving the invention and also while identifying if the invention is novel and salient.

Importance of understanding patent protection for AI-generated inventions

It is necessary to state that it is essential to develop an understanding about patent protection for inventions that are AI-generated as the same stand crucial for both individuals and companies, so that they can safeguard their ideas thereby reaping benefits out of the same. The importance have been reflected in the below-mentioned pointers:

  1. Innovation: Patent protection encourages innovation and creativity by providing legal protection for new and unique inventions. This can provide an incentive for individuals and companies to invest time and resources into developing AI-generated inventions, knowing that they can protect their investments.
  2. Competitive advantage: By obtaining patent protection, companies and individuals can gain a competitive advantage in the market by having exclusive rights to use, manufacture, and sell their AI-generated inventions.
  3. Legal clarity: Patent protection helps to provide clarity and certainty in the legal framework surrounding AI-generated inventions. This can help to reduce the risk of disputes and legal battles over ownership and control of these inventions.
  4. Licensing and royalties: Patent protection can provide an opportunity for companies and individuals to licence or sell their AI-generated inventions, generating revenue through licensing fees or royalties.
  5. Preventing infringement: Patent protection can help prevent others from using, selling, or manufacturing AI-generated inventions without permission. This can protect the rights and interests of inventors and ensure that they receive proper compensation for their work.

Background of Patent Law and AI-generated Inventions 

Patent law is a complex and rapidly evolving area of law that governs the legal rights of inventors and the protection of their innovations. The basic principles of inventorship are rooted in the idea that inventors should be able to enjoy exclusive rights to their inventions for a limited period of time in exchange for publicly disclosing their innovations. In general, the principles of inventorship state that an inventor is someone who has made a significant contribution to the conception or reduction to the practice of an invention. The definition of what constitutes a significant contribution varies by jurisdiction, but it typically includes contributing to the conceptualization of an invention, developing new technology, or improving upon existing technology. In order to obtain a patent, an invention must meet several legal requirements, including novelty, non-obviousness, and utility. Novelty requires that the invention not be known or disclosed to the public before the patent application is filed. Non-obviousness requires that the invention not be obvious to someone skilled in the relevant field. The utility requires that the invention have some practical application or use.

Overview of the current legal framework for patent protection

The current legal framework for patent protection varies by country, but most countries have laws and regulations in place that provide some form of protection for AI-generated inventions. In general, the legal framework for patent protection aims to balance the interests of inventors and the public, by providing inventors with exclusive rights to their inventions for a limited period in exchange for publicly disclosing their innovations. In the United States, the primary law that governs patent protection is the Patent Act of 1952, which gives inventors the right to exclude others from making, using, selling, and importing an invention for a period of 20 years from the date of filing. In order to obtain a patent, an invention must be novel, non-obvious, and useful.

In Europe, the European Patent Office (EPO) is responsible for granting patents that cover all member countries of the European Patent Organization. The EPO requires that inventions be novel, inventive, and capable of industrial application in order to be eligible for patent protection. 

In India, the primary law that governs patent protection is the Patents Act of 1970, which provides for the grant of patents for inventions that are new, inventive, and capable of industrial application.

In China, the State Intellectual Property Office (SIPO) is responsible for granting patents and enforcing intellectual property rights. To be eligible for patent protection in China, an invention must be novel, inventive, and useful. It is important to note that the legal framework for patent protection of AI-generated inventions is still evolving, and there are ongoing debates and discussions about how best to balance the interests of inventors and the public in this area. Nevertheless, it is clear that obtaining patent protection can play an important role in securing the future of AI-generated inventions and ensuring that the benefits of these innovations are shared fairly and widely.

Legal Status of DABUS Inventions

The invention conceived by DABUS is in patent pending status in many jurisdictions such UK, Europe, and the US. The patent applications were rejected in the UK, Europe, and the US because the AI does not have a legal personality and cannot have a legal title. However, South Africa granted the DABUS patent, as the South African patent office only checked if a list of relevant forms is duly completed and submitted, rather than a substantive patent search and examination. Following the South African patent office granting the DABUS patent, the Federal Court of Australia provided a judgment stating that the AI can be listed as a patent inventor, which was to promote innovation and not to prohibit the Patent Act. However, there has been an appeal to the Full Federal Court.

Key challenges and questions in patent protection for AI-generated inventions 

Patent protection for AI-generated inventions poses several key challenges and questions that need to be addressed by the legal system. Some of the most important challenges and questions include:

  1. Inventorship: Who should be considered the inventor of an AI-generated invention – the AI system, the human creator of the AI system, or both? These questions are rising on a daily basis with the rise in ambiguity in answering them. 
  2. Originality and novelty: How to determine whether an AI-generated invention is truly new and non-obvious, and therefore eligible for patent protection?
  3. Human involvement: To what extent does human involvement in the creation of an AI-generated invention impact its eligibility for patent protection?
  4. Licensing and ownership: Who owns the rights to an AI-generated invention, and how should these rights be licensed or assigned? How to monitor and enforce patents for AI-generated inventions without much conflict?
  5. Infringement of AI-generated inventions: How to identify infringement of AI-generated inventions, and what penalties should be imposed for infringement based on a number of factors, including the role of the human actor, the ownership of the AI system, and the applicable legal framework of the jurisdictions.
  6. Ethical and public policy considerations: How to balance the public interest in encouraging innovation with concerns about the ethical and societal implications of AI-generated inventions?

Approaches to patent protection of AI-generated Inventions 

Assigning inventorship to the AI system itself

Assigning inventorship to the AI system itself is a complex and controversial issue in the field of patent law. There is currently no consensus among legal experts on whether an AI system can be considered an inventor under existing patent laws.

  1. Recognition of AI’s role in the invention process: Assigning inventorship to the AI system acknowledges its contribution to the invention process and recognizes its role in creating new and innovative products and processes, while simplifying the inventorship process, as it eliminates the need to identify and assign inventorship to individual human contributors.
  2. Encouragement of AI development and innovation: By assigning inventorship to AI systems, companies and individuals may be encouraged to develop and innovate new AI technologies, as this will increase their chances of obtaining patents and securing their IP rights.

Limitations

  1. Legal uncertainty: There is currently a great deal of uncertainty surrounding the legal recognition of AI systems as inventors, and it may be challenging to obtain patents or enforce IP rights in some jurisdictions.
  2. Ethical concerns: Assigning inventorship to AI systems raises important ethical questions about the responsibility of humans for the actions of AI systems and the impact of AI-generated inventions on society and the environment.
  3. Lack of accountability: Assigning inventorship to the AI system may result in a lack of accountability for the actions of AI systems, which could have negative consequences for society and the environment.
  4. Impact on human inventors: Assigning inventorship to AI systems could have a negative impact on human inventors, as it could reduce the recognition and rewards associated with human innovation and creativity.

Assigning inventorship to the human creators or users of the AI system 

  1. Establishes clear ownership: By assigning inventorship to human creators or users, it becomes clear who owns the invention and who can claim the rights to it. This can help prevent disputes and legal issues related to ownership.
  2. Recognizes human ingenuity: Assigning inventorship to humans recognizes the role that human creativity and problem-solving skills play in developing AI systems and the inventions they generate. This can be important in terms of acknowledging the contributions of human inventors.
  3. Provides clarity in licensing and commercialization: By assigning inventorship to human creators or users, it is easier to understand who should be compensated for the commercialization of the invention and who should receive royalties.

Limitations

  1. Overlooks the role of AI: Assigning inventorship solely to humans may overlook the role of the AI system in generating the invention. It may also not accurately reflect the true nature of the invention and the contributions made by the AI system.
  2. Creates ambiguity in liability: If the invention is jointly created by the AI system and the human creators or users, assigning inventorship solely to one party may create ambiguity in terms of liability for any legal or ethical issues that may arise from the use of the invention.
  3. Ignore the implications of AI autonomy: In cases where the AI system has some degree of autonomy, it may be argued that assigning inventorship solely to human creators or users overlooks the implications of AI autonomy and the need for AI systems to have a voice in determining how their creations are used and protected.

Combination of AI system and human creators or users

Combining the contributions of both the AI system and the human creators or users in assigning inventorship can be seen as a way to address some of the limitations of assigning inventorship solely to either party.

  1. Recognizes the role of both parties: By combining the contributions of the AI system and the human creators or users, this approach recognizes the role of both parties in generating the invention. This can help to acknowledge the contributions of both the AI system and the human users and reflect the complexity of the invention process.
  2. Addresses the limitations of sole inventorship: By combining the contributions of both parties, this approach can overcome some of the limitations of assigning inventorship solely to either the AI system or the human creators or users. For example, it can address some of the legal and ethical concerns of assigning inventorship to the AI system, while also acknowledging the limitations of assigning inventorship solely to the human creators or users.

Limitations

  1. Complex determination of inventorship: Determining the inventorship of an AI-generated invention can be a complex process, especially when multiple parties are involved. It requires a detailed assessment of the contributions of each party to determine who should be considered as the inventor.
  2. Legal and ethical considerations: Assigning inventorship to a combination of the AI system and human creators or users raises several legal and ethical considerations, such as how to determine the respective contributions of each party, how to fairly distribute any financial rewards, and how to ensure that the rights of each party are protected.

Is IP law equipped to handle work created by AI

  1. As with copyright law, if the work created by AI has human interference, it is possible to assign authorship to humans. However, it is not the same if the work created didn’t have any human interference. Hence, the copyright law related to authorship is not in compliance with AI-generated work. 
  2. The trademark law deals with how the products are purchased, and how the consumers perceive the products. The AI-based systems influence consumers and their purchasing decisions by providing few choices to the consumers. The AI-based systems also reduce the importance of the very basic tenets of trademark law i.e., visual impact and comparison of trademarks. However, the Trademark law may not be the best option for all AI-generated inventions.
  3. Trade secrets can protect the algorithms and the training data used in the AI system and the output of the AI system. As with DABUS – the independent invention generator, both the algorithms and the training data to build DABUS and the output i.e, the invention perceived by DABUS can be protected under trade secrets. While AI-generated inventions can be protected as trade secrets, it may not be the best option for all AI-generated inventions, as trade secret protection typically lasts only as long as the information remains a secret.

Conclusion 

Given the rapid pace of technological advancements and the growing importance of AI in various industries, it is likely that the issue of patent protection for AI-generated inventions will continue to be an area of focus in the coming years. It is important for policymakers, legal experts, and the technology community to work together to develop a clear and coherent framework for the protection of AI-generated inventions that balances the needs of innovation and intellectual property with the concerns of accountability, data privacy, and ethical considerations.

References 

1. https://xaltius.tech/countries-leading-the-way-in-ai/

2. https://artificialinventor.com/patent-applications/

3. https://blogs.worldbank.org/opendata/inventors-and-innovations-era-ai

4. https://www.foxmandal.in/demystifying-the-inventorship-rights-of-an-ai-system-in-india/


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Section 173 of the Companies Act 2013

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This article is written by Shristi Roongta, a student from Amity Law School, Kolkata. This article discusses Section 173 of the Companies Act, 2013 and the details related to the Section.

This article has been published by Sneha Mahawar.​​ 

Introduction 

Meetings are essential for the working of any organisation. For any company, it is important to hold meetings throughout the year for discussion between the people working in that company. Every meeting holds value because these are held to set new goals and for a discussion on the profits or losses made in a year or within a specified time period. The same goes for the Board of Directors, a meeting holds utmost importance because the Board is the highest authority that governs the working of the company. Therefore, a board meeting is a formal meeting between the directors of the company for setting new goals and objectives, to discuss the issues and profits or losses and the efficient working of the company. Section 173 of the Companies Act, 2013 (“the Act”) states about meetings of a board. In this article, the meeting and its details are discussed.

Board of Directors defined

Basically, a board of directors is a group of directors. Since a company is a legal entity and it has no physical existence, therefore, in order to function, a company needs humans. Hence, for the functioning and management of the company, one or more persons are appointed. Those persons are termed as directors. A director is an important person in a company. They are persons who are appointed to perform the duties and functions as prescribed under the company law. Section 2(34) of the Act states a director who is appointed to the board of the company and a group of directors are collectively known as the board of directors. 

Meeting of the Board of Directors 

Under Chapter XII,  Section 173 to Section 195 of the Act deals with the Meeting of Board and its power, from Section 173 of the Act deals with the meeting of the board of directors. The Section states the number of meetings, how a meeting can be called and what the penalty is for non-compliance of the same. After the incorporation, every company shall hold a meeting of the Board of Directors within 30 days and later on in a year, a minimum of 4 meetings are held.

Number of meetings to be held [Section 173(1)]

According to Section 173(1) of the Act, as stated earlier, after the incorporation of a company, the first meeting of the Board of Directors shall take place within 30 days. After the first meeting,  a minimum of 4 meetings of the Board of Directors need to be held in a year. The Section further states that the meeting is to be held in such a manner that there should not be a gap of more than 120 days between the two consecutive meetings of the Board. 

However, by a notification from the Central Government, the government can direct that the provisions of this Section shall or shall not apply to a specific class or description of companies. This is subject to the exceptions, modifications or conditions, whatever the case may be, as mentioned in the notification. 

Example-  The date of incorporation of Company “A” is 20.03.2022. Therefore, the first board meeting must be held by 20.04.2022. The remaining meetings must be held within a gap of 120 days.

Mode of the meeting [Section 173(2)]

Sub-section 2 of Section 173 of the Act states the mode of meeting. According to this Section, whichever method is prescribed, the directors can participate in the meeting either 

  • in person; or 
  • through video conferencing; or
  • by any other audio-visual means.

These methods must be capable of recording and recognising the directors participating and they should also be able to record and store the meeting along with the date and time of the meeting. The term “video conferencing or other audio-visual means” here means that audio-visual communications through an electronic facility that enables every person who is participating in the meeting can communicate with one another without the help of any intermediary and the participation is effective, as defined under Rule 3 of Companies (Meetings of Board and its Powers) Rules, 2014.

Exceptions to the Section

Exception 1

The Central Government via notification may state the matters that shall not be dealt with in a meeting via video conferencing or any other audio-visual means. 

Exception 2

In case of a quorum in a meeting, the directors are physically present, then any other director can participate in the meeting through video conferencing or any other audio-visual means on matters other than the ones specified under exception 1.

Notice for meeting [Section 173(3)]

Section 173(3) of the Act states that a meeting shall be called by a notice to every director in writing and the notice shall give a minimum of 7 days to the directors at their registered addresses as provided by them to the company. The Section further states that such notice shall be sent either by the following ways:

  • by hand delivery; or
  • by post; or
  • by electronic means.

Can a meeting be called on a shorter notice 

Yes, a meeting can be called on shorter notice as mentioned under the exception to Section 173(3). The exception to Section 173 of the Act states that if there is an urgent business matter, at least one independent director must be present in the meeting, subject to the conditions. However, if there is an independent director and that director is absent from the board meeting, then the decision shall be circulated among all the directors and the decision shall be final once that independent director ratifies or gives consent to the same.

For example, A is an independent director in a company. Due to some reasons, he could not attend the board meeting. Now the board has come to a decision which is circulated among all the directors. However, that decision will become final only when A gives his approval.

Failure to comply with the provision and penalty [Section 173(4)]

Section 173 (4) of the Act provides the penalty provision. The Section states that in case an officer of the company, i.e. the Company Secretary, who is responsible to give the notice fails to do so, then a penalty of Rs. 25,000 shall be imposed on him.

In case the notice was not served as per the rule and the directors are either present in the meeting or absent, having no complaints about not receiving the notice, the meeting shall not be considered invalid. This was held in the case of Bharat Fire & General Insurance Co. Ltd. v P.P. Gupta (1966).

For example, if X, the Company Secretary, has been given the responsibility of giving the notice as mentioned under the section and if he fails in his task, then a penalty of Rs. 25,000 shall be imposed on him. 

One Person Company, small company and dormant company [Section 173(5)]

In cases of a One Person Company (“OPC”), a small company and a dormant company, then every half of the calendar year, at least one board meeting must be conducted and there should be a gap of a minimum of 90 days between two meetings. However, in OPC, if there is only one director on the board then the provisions of this sub-section and Section 174 of the Act shall not be applicable. 

Quorum for board meetings

Section 174 of the Act deals with quorum for board meetings. First, let’s understand the meaning of quorum. Generally, a quorum means a minimum number of attendance required in any meeting to make the proceedings of the meeting valid. The same is in the case of companies. In a company, a quorum means a minimum number of directors must be present in the meeting to make the proceedings of the meeting valid. 

Section 174(1) of the Act states that for a quorum for a meeting of a board of directors of a company hall, there shall be either one-third participation of directors or two, whichever is higher. In case of participation of directors via video conferencing or other audio-visual means, shall also be counted. 

Section 174(2) of the Act states that in case there is a reduction in the number of directors fixed for the quorum of board meetings then the continuing directors may fill in the vacancy.

Section 174 (4) of the Act states that in case a meeting could not be held for want of quorum then such meeting shall be adjourned to the same day, place and time for the next week or in case of a national holiday, the day succeeding it. 

Exception– In OPC, this provision is not applicable.

Non-compliance with Section 173 of the Act

Section 450 of the Companies Act, 2013 states the penalty provision for non-compliance with any provision of the Act. Same as Section 173(4) of the Act, this Section also states the penalty. Under Section 173(4) of the Act it is stated particularly for an officer of the company defaulting in case of a notice, however, there is no mention of the default on the part of the company or any other person. Hence, those are covered under this Section.

According to the Section, where a contravention of any section of the Act has been committed either by a company or by an officer of the company or by any other person and no specific penalty or punishment is provided for that particular contravention, then Section 450 of the Act comes to the rescue. The company, officer of the company or any other person defaulting on the provisions of the Act shall be punished with a penalty of Rs. 10,000. If such contravention continues, a further penalty of Rs. 1,000 shall be imposed each day after the first contravention. In the case of the company, a maximum of Rs. 2 lakhs shall be imposed in the case of an officer or any other person, a penalty of Rs. 50,000. 

Penalties: 

  • First contravention- Rs. 10,000
  • Further contravention-
  1. Company- Maximum of Rs. 2 lakhs
  2. Officer of the company or any other person- Maximum of Rs. 50,000

Companies (Meetings of Board and its powers) Rules, 2014 

The rules are read with sections of the Companies Act, 2013. In the case of Section 173 of the Act, the Companies (Meetings of Board and its Powers) Rules, 2014 are to be read with. In these rules, specifically, Rule 3 and Rule 4 are being discussed. As already discussed above about video conferencing meetings. These two rules state the process and exemptions of the meetings conducted via video conferencing mode. 

Rule 3

Rule 3 describes the procedure for conducting and convening the meetings via video conferencing or other audio-visual means. 

Rule 3(2) – Chairperson and Company Secretary Responsibilities

Rule 3(2) states about the responsibilities of the Chairperson and Company Secretary. The Chairperson and the Company Secretary must take reasonable care in the following ways:

  • Safeguard the integrity– they must safeguard the integrity of the meeting by ensuring that security and identification process is available.
  • Availability of video conferencing or other audio-visual means equipments– by ensuring that the video conferencing or other audio-video means equipments are available for effective communication of the directors or for other authorised participants, as stated in the definition of “video-conferencing or other audio visual means”.
  • Recording of the meeting– they must ensure that the meeting has been recorded and the minutes of the same have been prepared.
  • Safekeeping and marking of recording– after recording, its safety is important. Hence, they must ensure that the tape recording of the meeting is safely stored and marked at least till the auditing of that particular year is completed.
  • Safety– they must ensure that in a video conferencing or other audio-visual meeting, only the concerned directors are present and attending the same and no other person has access either to the meeting or to the proceedings of the meeting.
  • Proper communication– they must ensure that the participants of the meeting are able to see or hear properly and clearly.

However, in the case of differently-abled persons, they can make a request to allow them to let a person accompany them in the meeting.

Rule 3(3) – Notice and director

In this rule, there are two points, one is about the notice of the meeting and the second is about the director’s intimation about their intention as to how they want to participate in the meetings.

Notice 

  • According to Section 173(3) of the Act, a notice shall be sent to all directors.
  • A notice shall contain the following information:
  • The options available to the directors are to participate through video conferencing or other audio-visual means.
  • All important information that allows the directors to participate in the video conferencing or other audio-visual means.

Director 

  • If any director wants to participate in the meeting via video conferencing or other audio-visual means then such intention must be communicated by them in advance to let the company make suitable arrangements.
  • The intention of any director to participate in the meeting via video conferencing or other audio-visual means must be communicated at the beginning of the calendar year and that shall be valid for one year.
  • However, if any director fails to communicate his intention of attending the meeting via video conferencing or other audio-visual means then it will be presumed that they will attend the meeting in person.

Other important sub-rules

  • The Chairperson shall take roll call with every director by taking the directors’ names, the location of their participation, whether he has received all information regarding the meeting and that no other person except for the concerned directors are attending the meeting.
  • The Chairperson and the Company Secretary shall inform the board about the person other than the director participating in the meeting.
  • Chairperson makes sure that the required quorum is present in the meeting or not.
  • Every video conferencing or other audio-visual means meetings’ scheduled venue must be in India.
  • The statutory registers that must be present in a meeting should be placed at the scheduled venue
  • Whoever shall be participating in the meeting must identify themselves before they start speaking on any item of business.
  • After the discussion in the meeting ends, the Chairperson announces the summary and the minutes of the meetings are also disclosed.

Rule 4

What cannot be dealt with in video conferencing or other audio-visual means meeting

The following matters cannot be dealt with in video conferencing or other audio-visual means:

  • Approval of annual financial statements.
  • Board report’s approval.
  • Audit Committee meetings for consideration of accounts.
  • Prospectus’s approval.
  • Approval of amalgamation, merger, demerger, acquisition and takeover. 

Case laws 

Rupak Gupta v U.P. Hotels Ltd (2016)

In the case of Rupak Gupta v U.P. Hotels Ltd. (2016), the National Company Law Tribunal (“NCLT”) held that according to Rule 3 of the Companies (Meetings of Board and its Power) Rules, 2014, if a director wants to choose video conferencing as a mode for the meeting and they have intimated the same at the beginning of the calendar year, the same shall be valid for 1 year. In case the intimation was not made at the beginning of the year, it is valid. Since it is not said anywhere that if the intimation is not made at the beginning then video conferencing shall not be allowed and it shall not restrain the director from availing the option of video conferencing.  

Facts 

In the above case, the applicant, Rupak Gupta and his mother were the directors of the respondent company, U.P. Hotels Ltd. The applicant received a notice for a board meeting regarding the appointment of a Company Secretary and for dealing with other matters, which was to be held on 4th June 2016 and the notice was given on 28th May 2016. The applicant and his mother had already scheduled a foreign tour from 1st June 2016 to 14th June 2016. However, they also informed the respondents to convene the meeting either on 1st June or after 14th June, as they could be present. Therefore, the meeting was rescheduled for 1st June. 

Two days later, they received another notice stating that the candidates would not be available for an interview on 1st June, hence the meeting was again re-scheduled to 4th June. Knowing the importance of the appointment of a Company Secretary, the applicant requested the respondents for a video-conferencing meeting for them and the respondents agreed. However, on the meeting day, the applicant and his mother were not allowed to participate via video-conferencing as it violated the provision of Rule 3 of the Companies (Meeting of Board and its Power) Rules, 2014 (“Rules”). 

The respondents reasoned that as per the Rules, it is mandatory that an intimation must be provided at the beginning of a calendar year for video-conferencing participation to make it valid for an entire year, according to sub Rule 3(e) of the Rules.

Held 

The NCLT held that sub Rule 3(e) nowhere states that if an intimation is not made at the beginning of the year, then video-conferencing shall not be allowed. Therefore, the prevention of participation of the applicant and his mother was unfair and the Bench passed an interim order.

Dhandho India Private Limited, In Re (2017)

In the case of Dhandho India Private Limited, In Re (2017), the National Company Law Tribunal (NCLT) held that the offence committed under Section 173(1) of the Act falls under the category of Section 450 of the Act punishment. For the applicants’ compounding of offence (check FAQs), the punishment for the same is provided under Section 450 of the Act as discussed later in the case.

Facts

  • The two directors of the company (“Applicants), Dhandho India Private Limited filed a compounding application to the Registrar of Companies (RoC), Pune with regard to the violation of Section 173(1) of the Act. 
  • The company was incorporated on 18th May 2015, therefore the first meeting was supposed to be held within a month. However, the company could not conduct the meeting due to the non-availability of both directors.
  • The meeting was then held on 17th September 2015 and hence, the applicants had violated the provision of Section 173(1) of the Act.
  • The RoC forwarded the application to NCLT, Mumbai Bench.

Held

The NCLT, after review of the application, observed that the said application violated the provisions of Section 173(1) of the Act and the compounding of this offence falls under the punishment mentioned under Section 450 of the Act. The NCLT imposed a fine of Rs. 25,000 on each applicant in default i.e. the company and its two directors. 

Application of Section 173 in case of Section 8 of the Act companies

After the notification issued by the Ministry of Corporate Affairs (MCA) dated 5th June 2015, Section 173 of the Act is applicable only to the extent that the meetings held by the Board of Directors shall be at least one within every six calendar months. The notification specifically provides exemptions, modifications and adaptations to Section 8 of the Act. 

Circumstances under which the meetings are conducted 

  1. Re-appointment of retiring director– In case of procedure for re-appointment of the retiring director at the annual general meeting, a board meeting shall be convened after sending a notice to all the directors of the company as Section 173 of the Act for considering in the event of re-appointment of the retired director.
  2. Appointment of Managing director– In case of the appointment of a Managing director, a board meeting shall be convened as per Section 173 of the Act for the following business transactions:
  • For taking a decision on the person going to be appointed.
  • Approval of the draft agreement to be signed by and between the company and the proposed managing director, although not necessary.
  • Fix the time, date and venue for holding the general meeting.
  • Approval of the general meeting.
  • Authorisation of the Company Secretary to issue a notice for the general meeting.
  1. Appointment of Company Secretary- for appointing a board Meeting shall be convened as per Section 173 of the Act with the details of the person appointed and passing of a resolution appointing the Company Secretary.
  2. Removal/Resignation of Company Secretary- for the removal/resignation of a Company Secretary, a board meeting shall be convened after giving notice to all the directors according to Section 173 of the Act and a resolution shall be passed.

Conclusion 

Meeting of the board is essential work for the directors. They have to conduct it for taking some important decisions or to pass a resolution. The importance of meetings can be understood by the mere fact that it is conducted for the appointment of a Company Secretary who is also known as an officer of the company or for the removal of the same. If there is any contravention of the provision by anyone then they shall be liable to penalties. 

Frequently Asked Questions (FAQs) 

Whether the year mentioned in the Section is a calendar year or a financial year?

The year mentioned under Section 173 of the Act is a calendar year since nothing is mentioned in the Section related to the financial year. Therefore, it is interpreted as a calendar year.

Is the hold and conduct of meeting the same?

No, the hold and conduct of the meeting are not the same, there is a difference between these two terms. Hold means to keep and conduct means to carry out. If a meeting is validly called upon then it is said that the meeting was held and if it could not be conducted for want of quorum then it shall not contravene the provisions of Section 173 of the Act since the meeting is held validly. 

What is the compounding of offences?

Compounding of offences basically means a settlement between the person committing an offence i.e. offender and the competent authority. Under this settlement, the offender pays an amount to the competent authority, i.e. fine to save himself from imprisonment/ prosecution. Under the Companies Act, 2013, Section 441 deals with the compounding of offence. The fine for compounded offences is decided by NCLT or Regional Director and even the offence committed by the offended is compounded by the NCLT or Regional Director/ officer authorised by the Central Government, where the maximum amount of fine that can be imposed does not exceed Rs. 25 lakhs. 

There are two types of compoundable offences:

  • Only fine- offences that are punishable with a fine only.
  • Fine or imprisonment- offences that are punishable either with fine or with imprisonment.

Who is an independent director?

Among various types of directors, an independent director is a non-executive director. A non-executive director is a director who does not participate in the day-to-day working of the company. Independent directors have no relations with the company and Section 149 of the Act deals with the provisions related to independent directors.

References 


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Smart cities and the real estate industry

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This article has been written by Shruti Jain pursuing Certificate Course in Real Estate Laws and has been edited by Oishika Banerji (Team Lawsikho). 

This article has been published by Sneha Mahawar.​​ 

Introduction

The basic components for every city are land, people, government, and infrastructure. What differentiates a conventional city from a smart city is better planning and better advancement in these four components, in terms of technology and infusion of artificial intelligence (AI) in these components. Earlier conventional cities were a common sight, but with the evolution of internet technology as well as the proactiveness of the Government of India in terms of digital and information technologies, urban planning best practices, public-private partnerships, and policy change, more and more conventional cities are turning into smart cities. A prime example of such a city in India is Indore in Madhya Pradesh.  The importance of smart cities is huge and particularly in the light of the real estate industry, its importance cannot be exaggerated. In this article, we would be looking after the concept of smart cities and also the role it plays in the real estate industry in India.

All you need to know about smart cities

Smart cities are defined as cities based around efficiency in terms of infrastructure, urban planning, employment opportunities, better environment and the latest information technology systems. Smart cities focus on the best opportunities to improve the lives of the people living in that particular city or town. 

Smart cities are considered to be greener, safer, faster, and friendlier in comparison to traditional cities. The different components of a smart city can range from smart infrastructure, transportation, health care to that of smart energy sources and usage of smart technology. It is these components that contribute in addition to the term ‘smart’ before the age-old term ‘cities’ thereby making it more efficient and equipped as well. Information and communication technology (ICT) are considered to be the enabling keys for carrying out the transformation of traditional cities to that of smart cities. The two familiarly known ICT that are developing to aid smart cities are the Internet of Things (IoT) and big data (BD), which are also responsible for adding the traits of efficiency and responsiveness to the feather of smart cities. With growing maturity in these technologies, smart cities are being given rooms to emerge and grow in today’s changing times. Although powered by technology, smart cities ideally cannot be termed to be perfect as development in terms of physical infrastructure, putting digital technologies to public services, addressing city problems and living conditions of people, affordability and better utilisation of available resources, are required and still in progress.

Government initiatives in development of smart cities in India

Time and again, the Indian government has been taking initiatives to improve the quality of life of its people and towards the overall growth and development of the country. One such step towards the same was taken in the form of the Smart City Mission which was launched by Prime Minister Narendra Modi in India on June 25, 2015. India had planned 100 smart cities and to develop modern satellite towns around the existing cities. The overall funding allotted to the mission was Rs 7,20,000 crore in budget 2014-2015.

Strategy behind Smart Cities Mission 

The Smart City Mission was formulated to develop areas step by step on the basis of three area-based models which are:

  1. Retrofitting which means city improvement.
  2. Redevelopment which means city renewal.
  3. Greenfield which means city expansion.

The prime features of this scheme comprises of:

  1. The use of mixed land according to its per-area usage plan;
  2. Adequate housing choices to everyone especially the poor;
  3. To reduce congestion, ensure security, reduce air pollution and promote interaction and local economy;
  4. Efficient urban mobility and public transport;
  5. Good governance, especially e-Governance and citizen participation;
  6. Sustainable environment;
  7. Health and education.

The current scenario of this mission have been elaborated hereunder: 

  1. Initially, the mission was planned to cover 100 cities in the duration of five years (FY 2015-16 to FY 2019-20) but currently, its period of implementation has been extended to June 2023 and this makes 2023 one of the most significant years for the development of smart cities in India. As on December 2, 2022, the government had released Rs 34,675 crore of which Rs 30,418 crore (88 percent) has been utilised. Work orders have been issued in 7,738 projects worth Rs 1,81,112 crore of which 4,987 projects worth Rs 92,439 crore have been completed.
  2. The Mission has so far covered over 140 public-private partnerships, 340 ‘smart roads’, 78 ‘vibrant public places’, 118 ‘smart water’ projects and over 63 solar projects.

Other schemes linked with the Smart City Mission

  1. Atal Mission for Rejuvenation and Urban Transformation (AMRUT):

Atal Mission for Rejuvenation and Urban Transformation (AMRUT) was introduced in June 2015 by PM Narendra Modi under the Government of India initiative. The AMRUT scheme is a progressive step towards a better tomorrow involving the adoption of fundamental civic amenities to urban areas thereby improving the quality of living and throwing focus towards the disadvantaged to promote holistic growth. Considered to be the first focused national water mission, AMRUT has launched itself in 500 cities and has covered over 60% of the urban population.

  1. Heritage City Development and Augmentation Yojana (HRIDYA):

HRIDYA offers an immense room filled with integrated, inclusive and sustainable development of certain heritage in India. HRIDAY was introduced to offer a change in the adopted approach for the development of cities thereby bringing together urban planning and conservation of heritage. The new approach is inclusive in nature and promotes focusing on livelihoods, skills, cleanliness, security, delivery of services and accessibility, in an integrated manner. 

  1. Digital India:

Digital India is considered to be a flagship campaign launched by the Government of India in order to ensure the availability of government services to citizens in electronic mode. To avoid rising distance between the government and the citizens and to focus on inclusive growth, the government through this initiative has been working on developing efficient online infrastructure, increase internet connectivity thereby making India a digitally empowered nation. 

  1. Make in India:

The “Make in India” initiative has been made up on four pillars, that are recognised as catalysts to the development of entrepreneurship in India, not only in terms of manufacturing but also in other sectors. ‘Make in India’ has been promoting ‘ease of doing business’ as the sole factor to promote entrepreneurship

  1. Pradhan Mantri Awas Yojana:

Pradhan Mantri Awas Yojana – Urban (PMAY-U) is considered to be a flagship initiative by the Indian government of India that has been implemented by the Ministry of Housing and Urban Affairs (MoHUA) and was launched on 25th June 2015. The purpose of this is to address the urban housing shortage among the EWS/LIG and MIG categories, which is also inclusive of slum dwellers, thereby ensuring a pucca house to all eligible households by the year 2022. 

  1. Swach Bharat Abhiyan:

The Swachh Bharat Mission was launched by the Union government on 2nd October 2014 with an aim to speed up the cleaning mission thereby accelerating waste management in the country. Under this mission, all villages, Gram Panchayats, Districts, States and Union Territories in India were declared “open-defecation free” (ODF) by 2 October 2019, which also marked the 150th birth anniversary of Mahatma Gandhi. In honour of the event, 100 million toilets were constructed in rural India. 

Role of smart cities in the real estate industry

The link that exists between the planning of a smart city and the dynamics of the real estate sector is huge. The government’s agenda of building 100 smart cities together with the ease in taking loans from banks and non-banking financial companies for development projects has played a major role in making a real estate boom in Tier II and III cities. Since smart cities offer a promising long-term solution for the Indian real estate sector and urban centres have been expanded to Tier II and Tier III cities, it would be interesting to understand the impact that smart cities have on real estate sector in the manner mentioned below:

Increased demand for commercial real estate

Since smart cities result in the pitching of companies having worldwide coverage and having international outreach, this has led to the need for more office spaces. A lot of investment from this sector has been attracted as more and more cities are smart, and because of the same, the demand for office spaces has risen high.

Increased demand for residential real estate

As a city goes smart, a lot of potential investment and businesses are attracted to it which in turn makes more people to relocate to smart cities from rural areas for better career opportunities and an improved lifestyle.All of this has added up to a thriving real estate market for residential properties.

More job opportunities

With a boom in the overall commercial and residential real estate sector and also with the need of more and more raw material needed to develop these smart cities, multitudes of job openings for the people in smart cities has ultimately opened up, which has called for improved infrastructure and an overall rise in the standard of living in such cities. 

By way of this, the job openings in the real estate sector have risen very high as more manpower and labour are now needed to cater to infrastructure development in smart cities.

Magnified private-public partnerships

The amount deployed by the government for the Smart Cities Mission accomplishment is in no way a small amount. However, the funding requirements for smart cities is definitely way more which entails for the contribution from the end of the private sector in the form of public-private partnership projects as central, state or local funding will just not suffice. 

The huge capital required to build smart cities has seen stronger partnerships between the public and private sectors. Such collaborations have resulted in the efficient delivery of services and utilities to people residing in smart cities. This can certainly be the Indirect way of pooling of capital by developers and private enterprises for creating joint ventures within smart cities.

Improved infrastructure and standard of living

With the technology coming in, infrastructure has improved as residential and commercial spaces are driven by the technology in smart cities. Eventually, better infrastructure has led to a better standard of living as real estate within those cities has become some of the most attractive properties in the industry. 

Less operating costs

Smart cities are well equipped with modern technologies in terms of city planning and its mode of operations. With such benefits, cities are able to invest funds elsewhere in the community and not necessarily have to channelise funds for capital development.

The Smart City Mission will definitely continue to result in the reduction of corruption as it is well aligned with RERA and therefore lead to the energised real estate market. 

Future of smart cities in India

It is ideal to state that there lies no future talks about smart cities in India as it is our present. A city is nothing but a system of different systems, placed in a specific social and environmental context. For any kind of city to prosper, key city systems need to work simultaneously with harmony thereby focusing on minimal wastage of available resources. When we call a city to be smart, we ideally describe it as being efficient to eliminate wastage of any of its components. Thus, the future lies in the hands of smart cities as the only thing we currently lack is a governance system that will aid the smart cities to function lawfully without affecting the welfare of its residents. Smart cities represent long-term sustainability because it is an idea that focuses on minimal representations and operation cost. Thus, to positively state, the need for smart cities has been on a rise from day by day with the increase of population as the available earthly resources are limited.

Conclusion

No matter how smart the city, a high-quality infrastructure built out is needed to support it all. The government’s mission of building 100 smart cities has already been doing well and uptill now 5,002 projects out of 7,742 projects have been successfully completed.  As more smart cities come up, the Indian real estate industry will definitely transform for the better and however, while quality infrastructure & technology no doubt comes at a price, the economic benefits of a smart city certainly outweigh the incremental costs.

References


Students of Lawsikho courses regularly produce writing assignments and work on practical exercises as a part of their coursework and develop themselves in real-life practical skills.

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Section 134 of the Companies Act, 2013

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Companies-Act

This article is written by Monesh Mehndiratta, a law student at Graphic Era Hill University, Dehradun. It explains the concept of financial statements and the process of approval, along with board reports given under Section 134 of the Companies Act, 2013. It further provides the penalty mentioned in the said Section in case of any contravention. 

This article has been published by Sneha Mahawar.​​ 

Table of Contents

Introduction

Have you ever calculated the amount that you spend in a month or year? Do you keep a record of your savings?

I am sure most of you must be doing so. 

If you are earning, you must be in the habit of keeping a record of all your expenses and savings, and if you are not earning, you must have seen your parents doing the same. This is done to keep a check on the amount of money expended and saved so that if there is an unnecessary expense, it can be cut down in the future. Similarly, companies and ventures keep a record of their finances and accounts. They are required to prepare a financial statement annually in which all the expenses and other necessary information is given.

Apart from this, a company is also required to prepare various reports like audit reports, board reports, etc., which consist of different kinds of necessary information. Out of these board reports, one is attached with the financial statement. It consists of the number of meetings conducted in that particular year, the amount spent on technology absorption, conservation of energy, the amount proposed to be transferred into reserves, the initiatives taken by companies for fulfilling corporate social responsibility, etc. 

The Companies Act, 2013 specifically deals with the functioning of a company, its registration, meetings, managerial personnel, etc in detail. In the article, we will study Section 134 of the Companies Act, 2013, in detail, which deals with financial statements and board reports. The Section prescribes the manner in which a financial statement is to be approved and also provides the contents of a report made by the board. It further explains the contents of the board report along with the manner of publication of the financial statement along with the provision of penalty as inserted by the Companies (Amendment) Act, 2020. The article also compares Section 134 of the present Act and that of the 1956 Act. It finally concludes with some recent case laws on the topic. 

Financial statements under the Companies Act, 2013

The financial statement of any company or business provides insights into the affairs of the company and its position and status. It helps in understanding the progress and growth of a company. Every company must prepare its financial statement at the end of every financial year, according to Section 129 of the Act. The board of directors must present the financial statement before the annual general meeting. The approval of the financial statement along with necessary attachments is provided under Section 134 of the Act. 

Information disclosed in the financial statement

Schedule III of the Act gives the manner in which the information disclosed in the financial statement i.e., the balance sheet, statement of profits and losses, and consolidated financial statements are prepared. If a company has any subsidiaries or joint ventures, then it must prepare a consolidated financial statement at the end of every financial year. According to Section 2(40) of the Act, a financial statement consists of the following:

Balance Sheet

This statement shows the financial position of the company at the end of a financial year. It includes details of the company’s assets, liabilities, and equity.

Profit and Loss Account

This statement shows the company’s financial performance during the financial year. It includes details of the company’s revenues, expenses, and profits or losses.

Cash Flow Statement

This statement shows the inflow and outflow of cash during the financial year. It helps in assessing the liquidity and solvency of the company.

Notes to Accounts

These are additional disclosures that provide explanations of specific line items, accounting policies, and other relevant information. The notes to accounts help in providing more clarity and transparency in the financial statements. 

Filing and publication of financial statements

The provisions relating to the filing and publication of financial statements are given by the SEBI (Listing Obligations and Disclosure) Regulations, 2015. All the requirements given in the regulations of 2015 for this purpose are explained below. 

Notice of the board meeting

The first and foremost requirement is that the Stock Exchange be given five days’ notice regarding the board meeting of the company that is listed there. It must also disclose that the quarterly, half-yearly and annual financial results will be considered and discussed in such a meeting.  

Accounting policies

All the financial results must be prepared based on various accounting policies adopted by the company. It must also comply with the accounting standards prescribed by the central government as given under Section 133 of the Act. Apart from this, it should also disclose the details of assets and liabilities as recorded at the end of the half year. 

Audit

The quarterly or annual financial results may be audited or unaudited. If unaudited results are submitted, it will be reviewed by the statutory auditors, who will submit a limited review report. However, audit reports will be submitted in the case of audited financial results. 

Time limit

The time limit for submitting a quarterly financial result is 45 days from the end of the quarter other than the last quarter. Similarly, unaudited or audited financial results for a half-year can be submitted within 45 days from the end of that half-year. However, the audited financial results of a particular financial year can be submitted within 60 days from the end of the year. 

Approval and authentication

The financial results must be approved by the board of directors and certified by the Chief financial officer and Chief executive officer that they do not contain any false information that may be misleading. Another requirement is that it must be signed by the chairperson or the managing director or a whole-time director, or any other director who is authorised to do so. 

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The company is required to publish a notice in the newspaper that specifies the date of the meeting of the board at which the financial results will be discussed in detail. These financial results, if approved, must be published within 48 hours from the time the meeting is concluded. 

Requirement of additional information

Apart from the above-mentioned information, the financial result must also contain the following information:

  • Any changes in credit rating.
  • Available assets cover.
  • Ratio of debt to equity.
  • Previous due date for payment of interest or dividend for non-convertible redeemable preference shares along with the next date on which such payment can be done. 
  • Ratio of debt service coverage.
  • Ratio of interest to the service coverage.
  • Quantity and value of redeemable preference shares.
  • Redemption reserve for capital or debentures
  • Net worth of the company.
  • Net profit made by the company after paying the tax.
  • Money earned by the company on every share. 

Board’s report

A board report is essential for evaluating the performance of a company in a particular financial year. It helps the shareholders and other stakeholders determine whether the company is making profits and whether this will lead to growth and success in the future. Section 134(3) of the Act provides that a report by the Board of Directors must be attached along with the financial statement. Section 134(6) further requires that the report must be signed by: 

  • The Chairman of the board and if he is not authorised to do so then it must be signed by at least two directors in which one must be a Managing Director. 
  • However, in case there is only one director, he will have to sign it. 

Elements of Section 134 of the Companies Act, 2013

Section 134 of the Act deals with important reports and documents required in a company like financial statements, board reports, directors’ responsibility statement, etc. Firstly, it prescribes the manner in which the financial statements are to be approved. The Section further states that before the directors sign the statement it must be approved by the board of directors. Also, it provides that the auditor’s report must be attached with it. Apart from this, a board report is also required to be attached. The section also provides the list of content that has to be mentioned in the report. However, according to the first proviso, if any of the information or content is already mentioned in the financial statement then there is no need to repeat the same in the report. The second proviso further provides that in case the details of policy implemented by the directors during the financial year has been given on the website of the company, it will be considered as successful compliance of the provisions of the section. The policy must be mentioned in brief in the board’s report along with the web address where its details are given. 

Section 134(3A) gives power to the Central Government that they may prescribe an abridged board report in case of one person company in order to comply with the provisions of this section. This report will contain comments made by the board on every qualification, reservation or any adverse remark made by the auditor. Section 134(6) states that any annexure attached to the board report must be signed by the chairperson of the company, if he is no authorised to do so then at least two directors, one of them being a managing director, must sign the report or if there is only director then he must sign it.  

To get a better understanding of the Section, its elements are discussed below. 

Approval of financial statements

Section 134(1) of the Act prescribes the manner of approval of financial statements. It provides that every financial statement, including consolidated financial statements, must be:

  • Approved by the board of directors and signed by the chairperson of the company if he authorised to do so or by two directors in, of whom one must be the Managing Director and Chief Executive Officer, if he is the director along with the Chief Financial Officer and the Company Secretary of the company. It must be further submitted to the auditor for his report. 
  • In case of one person company, the director will have to sign the statement and submit it to the auditor for his report. 
  • If a company is related to the banking sector, then the balance sheet or accounts of profits and losses must also comply with the provisions of the Banking Regulation Act, 1949
  • Section 134(2) provides that the auditors’ report must be attached along with the financial statement.

Circulation and publication of financial statements 

According to Section 134(7), a signed copy of a financial statement or consolidated financial statement will be circulated and published along with any notes that are attached to such statements, auditor’s reports, and board reports. The Act also provides that these copies will also be sent to all the members of the company 21 days before the annual general meeting. Apart from the members, it must be sent to all the trustees and debenture holders of the company as they are a part of the company and must know about its financial condition, audits and progress in a particular year, as discussed under Section 136.

Contents of a Board’s Report

Section 134(3) of the Act mentions the list of information that board reports will contain.

  • Web address where the annual return has been placed according to Section 92(3) of the Act which requires an extract of it to be placed in the report. 
  • Number of board meetings conducted so far. 
  • Statement regarding directors’ responsibilities which also contains details of fraud reported by the auditor as given under Section 143(12) of the Act except for those which are reportable to the government. 
  • Declaration by independent directors under Section 149 of the Act. 
  • Policy of the company regarding the appointment of directors, their salary, qualifications, and other matters as per Section 178 of the Act. 
  • Explanation of any qualification, reservation, or adverse remark made by the auditor in the report or by the company secretary in the audit report. 
  • Details of loans, investments, or guarantees according to Section 186 of the Act. 
  • Details of contracts and arrangements with the parties regarding matters given under Section 188 of the Act in the prescribed form.
  • Conditions regarding the affairs of the company.
  • Any material changes or commitments that might affect the financial condition of the company. For example, if there has been any changes in the business or dealings of a company it can affect its financial condition and so, must be disclosed in the report. 
  • Amount proposed to be transferred to reserves of the company.  
  • Amount recommended to be paid through dividends of the company. 
  • Details of steps taken for energy conservation, absorption of technology, and earnings from foreign exchange. 
  • Details of the company’s risk management policy, its implementation, and its development. 
  • Initiatives taken by companies towards corporate social responsibility during a year. 
  • If the company is a public company with paid-up share capital, then the report must also disclose details of the performance of the board and its committees, along with the performance of individual directors. 

Reserves and dividends

According to Section 134(3)(j) and Section 134(3)(k), the board report must contain the amount that is proposed to be transferred to reserves and the amount recommended to be paid as a dividend, respectively. It must be noted that the recommendation of the board regarding the amount to be paid as a dividend is not final and might be rejected by the shareholders. 

However, they cannot increase the amount recommended but can only reduce it to the extent of nullity. On the contrary, they can increase the amount that is to be transferred to the reserves. In the case of Southern Roadways Ltd. v. CIT (1981), it was held that though the board of directors has the ultimate authority to make recommendations, its decision cannot be final. 

Information disclosed in the report

If the above-mentioned information is already disclosed in the financial statement, it need not be repeated again in the board’s report. Section 134(3A) also gives power to the central government so that in the case of a one-person company or small company, a short board’s report can be given if prescribed by the central government. 

Details of conservation of energy, technology absorption and foreign exchange

According to Rule 8 of the Companies (Accounts) Rules, 2014, and Section 134(3)(m) of the Act, the report must contain details of efforts made by the company to conserve energy and the equipment used in this process. It must disclose alternate sources of energy and investments made in this regard.  It must also highlight the steps taken by the company towards technology absorption and the benefits arising out of such steps, which include cost reduction, product improvement, development, etc. It is also under an obligation to disclose the foreign exchange earned during the financial year. However, companies dealing with the manufacturing of equipment used in defence are exempted from such disclosure. 

The rule further provides that if the company is listed or a public company with paid up share capital of 25 crore rupees or more, which is calculated at the end of a financial year, it must also give a statement describing the manner in which the formal annual evaluation has been made by the board regarding its performance along with that of committed and individual directors. 

Contracts and arrangements

All the details regarding the contracts, arrangements, and transactions with the parties as given under Section 188 of the Act must be disclosed separately in the report. The rules of 2014 prescribe Form AOC-2 for such disclosure. 

Director’s appointment and remuneration policy

According to Section 134(3)(e), the report must contain particulars and details of the policy adopted by the company for the appointment of directors. It should also contain the criteria for their selection and the qualifications required in this regard. All the public companies with paid-up share capital will also disclose the manner in which the annual performance of the board has been evaluated. This is given under Rule 8 of the Companies (Accounts) Rules, 2014.  

Number of board meetings

The board report must also disclose the total number of board meetings conducted during that particular year, along with meetings attended by the directors. 

Report on Corporate social responsibility 

Section 134(3)(o) of the Act requires that the policies and initiatives adopted by the company for fulfilling corporate social responsibility be disclosed in the board report. According to Section 135 of the Act, companies having a net worth of rupees five hundred crores or more, a turnover of one thousand crore rupees or more, or a net profit of five crore rupees or more during the preceding financial year, must constitute a corporate social responsibility committee of the board, which consists of three or more directors and at least one independent director. 

Composition of Audit Committee

As per Section 177, the listed companies have to constitute an audit committee, which makes recommendations to the board on matters regarding the appointment of auditors, internal financial controls, etc. The composition of this committee must be disclosed in the board report, along with any recommendations made by the committee that have not been accepted by the board. 

Other additional information

According to Rule 8(5) of the Companies (Accounts) Rules, 2014, the following are some other information that must be disclosed additionally in the report:

  • Financial highlights.
  • Any change in the nature of business or dealings of the company.
  • Details of directors and other managerial personnel that were appointed or have resigned in the particular year. 
  • Companies that have ceased to be its subsidiaries, joint ventures, or associate companies.
  • Details of deposits that are not paid or remain unclaimed. 
  • Any order of the court or tribunal that affects or concerns the status of the company. 
  • Details of internal financial controls. 

Directors’ Responsibility Statement

According to Section 134(3)(c) and Section 134(5) of the Act, directors’ reports must contain statements regarding the responsibility of directors. It contains the following particulars:

  • Accounting standards that have been followed while preparing the annual accounts as given under Section 134(5)(a). If these are not followed properly, then the report must contain an explanation as to why they were not followed. 
  • Policies adopted by the board for the growth and profit of the company and whether those policies have been applied fairly and consistently. It must also contain judgments and estimates made by the directors in order to give a true and fair view of the company’s affairs along with its profit and loss at the end of the financial year. 
  • Whether proper care has been taken for maintaining records of accounts. It also states the directors’ responsibility to safeguard the company’s assets and prevent frauds. 
  • Adequate internal financial controls adopted by the directors in case of listed companies and whether they are operating effectively. 
  • Annual accounts made by the directors based on a going concern. 
  • Other systems or mechanisms that were laid down in order to comply with the provisions of the Act. 

According to guidelines of Securities and Exchange Board of India on employees’ stock option scheme, the report also contains few of the following: 

  • Number of shares approved by the shareholders.
  • Pricing formula.
  • Options that are granted, vested, exercised, forfeited, etc. along with the total number of options in force and options given to senior managerial personnel. 
  • Diluted earnings per share. 

Auditors report 

Section 134(2) requires that the auditor’s report must be attached with the financial statement of a company. It is a report made by the auditors expressing their views on whether the financial statement of the company has complied with all the provisions and there are no ambiguities or misstatements. Section 143 of the Act provides the duties of an auditor. According to the Section, an auditor can access the books of accounts or vouchers of the company at any time and at any place, even in the registrar’s office. The auditor will have to perform the duties mentioned therein. For example:

  • He has to examine the transactions of the companies.
  • Whether proper accounts of the company have been made. 
  • Whether the financial statement complies with all the standards and required provisions.
  • Disqualification of directors, if any.
  • Whether the company has required internal financial controls and so on. 

Penalty in contravention of Section 134 of the Act

If a company contravenes the provisions of Section 134, all the officers at fault will be liable along with the company. The punishment for the company consists of a penalty of three lakh rupees. Any officer at fault will be liable to pay fifty thousand rupees.  This penalty is given under Section 134(8) of the Act. 

Comparison with Companies Act, 1956

Section 215 of the Companies Act, 1956, dealt with the authentication of balance sheets along with profits and losses. It provided that the balance sheet must be signed by the people mentioned in Section 29 of the Banking Companies Act, 1949, if it is a banking company, or else by the manager or secretary, or by at least two directors, of which one must be a managing director. It also required that the same must be first approved by the board. On the other hand, Section 134 of the 2013 Act deals with financial statements, its approval, board’s report etc. The manner of approval in the current Act has already been discussed above. 

Further, Section 216 of the 1956 Act required that the profit and loss account will be annexed to the balance sheet along with the auditor’s report. Section 217 dealt with the board’s report to be attached along with it and contents to be mentioned. However, all this is mentioned under one section in the 2013 Act. 

In the case of Nimain Charan Biswal v. Registrar of Companies, Gujarat (2018), certain criminal cases were filed against the company and the petitioner, out of which one pertained to violations of provisions of Section 217 of the 1956 Act read with Section 134 of the 2013 Act. It was alleged that the company did not attach the board’s report with a financial statement in a proper manner. No information regarding the conservation of energy and other material facts related to the nature of the business was disclosed. Moreover, no timely reply was submitted by the directors when asked by the registrar. It was contended that they are liable for penal action. 

The petitioner in this case appeared as a party in person and contended that he is no longer connected with the company and has no relation with it. He was appointed for only three months, after which his position became vacant. He did not attend any meetings during his tenure, and so, according to the 1956 Act, his position was automatically vacated. He also gave a formal resignation regarding the same and did not do anything wrong during his tenure. The court in this case observed that the criminal cases filed by the respondent against the company have already been investigated by the Securities and Exchange Board of India (SEBI), and any further prosecution for the same will violate Article 20(2) of the Constitution of India. Moreover, they failed to prove that the petitioner did anything in contravention of the provisions of the Act during his tenure. As a result, the court ordered to quash the cases filed by the registrar of the company to prevent abuse of the Court proceedings.

Case laws 

Rubberking Tyres India Private Limited, In Re (2017)

Facts of the case

In this case, an application was filed by the Rubber King tyres India Pvt. Ltd. and its directors to the registrar admitting the violation of Section 134(3)(o) for not disclosing appropriate reasons for not spending required money on corporate social responsibility activities during 2014-2015 as this is punishable under Section 134(8) of the Act. The Registrar forwarded the application to the tribunal along with his own report which disclosed that no similar offence has been committed or compounded by the company or its directors in the last 3 years. 

Issue involved in the case

Whether the company will be allowed to compound for the offence committed in this case

Judgement of the court

It was observed and indicated by the application that the company was unaware of the corporate social responsibility activities, and so it failed to mention the details regarding the same in the report by mistake. The application further stated that the directors of the company have been involved in the welfare activities for society in their personal capacity in the past years. It was further observed that according to Section 441 of the Act, the tribunal is empowered to compound the offence committed by the company or its directors only if it’s punishable with only fine. However, in this case, the tribunal was not empowered to compound the offence committed by directors but the company. The company was ordered to pay one lakh rupees which were considered sufficient for compounding the violation of Section 134(3)(o) of the Act. 

CME India Technology and Support Services, In Re (2018)

Facts of the case

In this case, the Company Secretary made an application of compounding on behalf of the company wherein it was admitted that the company has violated the provisions of Section 134 of the Act. While submitting their financial statement and board’s report they disclosed information that meant to be true during its preparation but were not implemented properly. As a result, the board of directors decided to admit the violations upon reading the report of due diligence of Labour Law compliances. In order to make good the non-compliance, the board of directors decided to compound and pay the penalty for the same. However, an application was made by the Company Secretary. 

Issues involved in the case

Should compounding be allowed in this case

Judgment of the court

The registrar observed that the company has suo moto admitted its fault and the violations of provision Section 134 of the Act made therein. But the application for compounding will be decided on merits. After considering the application and other submissions made by the Company Secretary, the following compounding fee was levied upon the company and its directors according to Section 134(8):

  • Company – Rs. 1,00,000/-
  • Director – Rs. 50,000/-
  • Three Erstwhile Directors – Rs. 50,000/- to be paid by each. 
  • Company Secretary – Rs. 50,000/-

After the remission of the required compounding fee, the offence was compounded. 

Intermarket India Pvt. Ltd. v. N/A (2019)

Facts of the case

In this case, the company failed to comply with the provisions of Section 134(3)(o) and Section 135 according to which at least 2% of the average net profit of the company in the immediately preceding financial years must be spent in the corporate social responsibility activities and this has to be ensured by the board of the directors. If the company failed to do so, appropriate reasons must be specified in the board’s report according to Section 134(3)(o) of the Act. As a result, a show cause notice was served on the company and they filed an application for the compounding. 

Issues involved in the case

Whether the compounding of offence committed be allowed in this case

Judgement of the court 

It was observed that the company and its directors have violated the provisions of Section 134(3)(o) which is punishable under Section 134(8). Further, the application mentioned that the violation was bonafide and done without malafide intentions. A compounding fee of rupees five lakh rupees and seventy five thousand rupees was imposed on the company and each director respectively. 

Aaditya Kumar Bhandari v. Serious Fraud Investigation Office (2020)

Facts of the case

In this case, a complaint was filed against the petitioner alleging that he, being a whole time director of Rocklands Hospital Limited (RHL), which was later overtaken by VPS Healthcare Pvt. Ltd., was not a signatory to the financial statement of the company and thus in violation of Section 134 of the Act. The position of director was given to him after the demise of the founder of the company owing to their close relations. The Serious Fraud Investigation Officer (SFIO) admitted that the petitioner was fulfilling his duties of being a director and was not made liable for the false statements in the balance sheet of the company. As a result, a complaint was filed against him. Upon investigation, six instances of fraud were found, which also included manipulation of the balance sheet of the company.  The petitioner was arrested for the same.

Issues involved in the case

Whether the accused is liable in this case

Judgment of the court 

The petitioner’s side, in this case, argued that he was aware of the transaction between VPS Healthcare Pvt. Ltd. and RHL, but no complaint of cheating or misappropriation of funds has been filed against him by any bank till date. It was further observed that the SFIO itself admitted that he was not functioning as a decision making director and was not a signatory to the financial statement of the company. 

The court in this case observed that there is no doubt that the investigation is complete and the case has been filed. However, because of lockdowns in the entire country due to COVID-19, it was considered that the proceedings may be delayed. On this point, the court also observed that there is no risk of tampering with the evidence from the side of the petitioner, and so he can be released on bail. Thus, the petitioner in this case was released on bail after furnishing a personal bond of Rs. 50,000. 

M/S Dalmia Bharat Ltd. v. the Assistant Registrar of Company, Tamil Nadu (2022)

Facts of the case

In this case, Dalmia Bharat Ltd. was inspected by an office of the central government, and he reported that the auditors failed to comment on the effectiveness of operations for internal financial control and that the board has not given any explanation regarding the qualification, reservation, adverse, remark made by the auditor in their report, violating the provisions of Section 134(3)(f) of the Act. As a result of this, a complaint was filed by the respondent. The petitioner on the other side argued that the complaint is barred by limitation and so it must be quashed. 

Issues involved in the case

Whether the complaint be quashed in this case

Judgment of the court 

The court in this case observed that the respondent had knowledge regarding the commission of the offence since 2018, and there is no need to take prior sanction before initiating any prosecution against the petitioners for the offence committed under the Act. The court held that the period for obtaining sanction cannot be excluded from the limitation period. In the present case, the complaint was filed after 6 months and is thus barred by the Limitation Act, 1963. The court quashed the complaints against the petitioner in this case. 

Conclusion

It can be said that a financial statement accompanied by a board’s report and a director’s report is one of the most important documents because it gives an overview of the performance of a company and its accounts of profits and losses. It is mandatory for every company to prepare its financial statement at the end of every financial year so that a record of expenses and other necessary information regarding the affairs of the company can be recorded. It also consists of various reports, like the director’s report, board report, and auditor’s report, which are approved by the board of directors and discussed in the meeting. However, the 1956 Act used the term “balance sheet” instead of “financial statement.” It provided separate provisions with respect to the approval of the report and other required reports. But the 2013 Act has combined all the important information and provisions in this regard. 

The financial statement, along with the board’s report, is filed with the registrar. If it is not filed within the prescribed time limit given under the Act, then the company, along with the members of the company at fault, will be liable for punishment. However, the reports and then statements filed can be revised if a court or tribunal orders so on the application of the Central Government, the Income Tax Authorities, and the Securities and Exchange Board of India. This can only be done if the court or tribunal has reason to believe that it was prepared in a fraudulent manner or that the affairs of the company have been mismanaged during its preparation. Apart from this, any contravention of the aforementioned provisions of Section 134 of the Act, whether in a financial statement, board’s report, or director’s responsibility statement will attract a penalty which is mentioned in the Section itself. Thus, for every company, it is important that a proper financial statement of the year along with all the necessary statements is made on time and there must be no contravention of the said provisions. 

Frequently Asked Questions (FAQs)

What is the time limit to file the financial statement with the registrar?

According to Section 137 of the Act, a copy of a company’s financial statement can be filed within 30 days from the date of the annual general meeting where it has been adopted. It must be accompanied by all the necessary documents along with form AOC-4 as prescribed by Rule 12 of the Companies (Accounts) Rules, 2014.

Is it mandatory to transfer the amount to reserves?

According to Section 123 of the Act, a company may voluntarily choose to transfer a certain amount to the reserves, though it is not mandatory or obligatory. 

What is the purpose of the director’s report?

The aim of the director’s report is to inform shareholders regarding the performance of the company in a particular financial year so that new strategies can be made for its progress and growth. 

References 


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A critical study of the rule against perpetuity

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This article has been written by Abhishek Kumar Singh, pursuing Certificate Course in Real Estate Laws at Lawsikho, and has been edited and published by Oishika Banerji (Team Lawsikho). 

Introduction

Perpetuity is derived from the Latin word “perpetuus” meaning continuing throughout or lasting forever i.e. indefinite period and in Hindi it means “अनन्त काल”. The main purpose of this rule is to restrict the concentration of any wealth or any precious thing or any important thing in the hands of very few. This rule was made to help distribution of wealth from a few people which they might have amassed by any method whether legal or illegal.  This article discusses the rule against perpetuity in detail highlighting the detriments it walks with and the possible way of positively visualizing them. 

The concept of rule against perpetuity

As we have an idea about the concept of ‘perpetuity’, it is ideal to note that an alternative name that can be assigned to the rule against perpetuity is the rule against remoteness of vesting. This is because the perpetuity role limits a transfer of property that renders such property as inalienable (not subject to being taken away from or given away by the possessor) for an indefinite period of time or forever. Perpetuity arises in two ways in every disposition case of a property, namely,

  1. By taking away the power to alienate, belonging to the transferee, or
  2. By means of creating future remote interest.

Section 14 of the Transfer of Property Act, 1882 embraces the rule against perpetuity. According to this provision, transfer of property cannot be said to operate for generating an interest that will be taking effect after the lifetime of one or more persons living at the time of such transfer. Put simply, Section 14 states that vesting of interest cannot be delayed beyond the life of the last preceding interest in the living person(s) and the minority of the ultimate beneficiary in a transfer of property. Section 14 therefore provides that postponement or delay in grant of interest can be allowed for a certain period only. This is because, if vesting of interest is made to be carried out beyond a certain period, such a transfer of property will be deemed void.

The primary objective behind the rule against perpetuity is that no property should be left to be alienated for an indefinite period, for that will render the property to be destroyed or damaged. Free and active circulation of property for the purpose of effective trade and commerce and proper maintenance of the property, is another necessary objection of the rule against perpetuity that needs to be noted. 

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Arguments in favour of the rule against perpetuity

  1. Encourages the efficient use of property: By preventing property interests from being tied up in perpetuity, the rule allows property to be used and enjoyed in a reasonable manner, thereby promoting efficient use and development of the property.
  2. Promotes flexibility: The rule against perpetuity provides a means for property interests to be redefined over time, thereby promoting flexibility and the ability of property owners to respond to changing circumstances.
  3. Protects the rights of future generations: The rule against perpetuity ensures that property interests cannot be locked up indefinitely, thereby protecting the rights of future generations to use and enjoy property in a reasonable manner.
  4. Supports the free market: The rule against perpetuity helps to ensure that property is available for transfer and that the market remains active and fluid. This, in turn, supports the free market and the efficient allocation of resources.
  5. Prevents abuses of power: The rule against perpetuity helps to prevent abuses of power by those who hold property interests, by ensuring that interests cannot be held indefinitely or for an unreasonable length of time.

Generally speaking, the rule against perpetuity is considered to be one of the relevant principles of property law that while on one hand promotes fair and effective use of the concerne property, on the other it looks after the welfare of the property and prevents alienation of such property, thereby protecting the rights of both present and future generations. 

Arguments against rule against perpetuity

The relevance of rule against perpetuity has been subjected to critical analysis over the years by several scholars when put in context of the present times. Such criticism has been laid down hereunder: 

  1. Inflexibility: Argument stating that the rule against perpetuity comes with a rigid outfit thereby failing to adapt to changing needs of the society stands as an addition to the contention that the rule should be modified or replaced with a more flexible system that better reflects modern realities.
  2. Limited applicability: The rule against perpetuity only applies to certain types of property interests, such as trusts and estates, and does not apply to other forms of property ownership, such as corporations and limited liability companies. This point reflects the lack of consistency that the rule of perpetuity comes in with when placed in application with codified laws of the country. 
  3. Economic impact: Critics argue that the rule against perpetuity can have a negative impact on the economy by restricting the use of property and hindering the efficient allocation of resources. This argument favours flexibility when it comes to the application of this rule.
  4. Unclear and inconsistent application: Critics argue that the rule against perpetuity is applied inconsistently and that its application can be difficult to predict. This can create uncertainty and confusion for property owners and users, and can lead to disputes and legal challenges.
  5. Unnatural perpetuities: The rule against perpetuity is often criticised for its narrow definition of what constitutes an “unnatural” perpetuity. Some argue that the rule should be updated to reflect modern realities and changing societal needs, and to prevent the creation of perpetual interests that are deemed “unnatural.”
  6. Lack of clarity: Critics argue that the rule against perpetuity is not always clear and easy to understand, which can lead to confusion and disputes. This can make it difficult for property owners and users to determine what types of interests are permitted under the rule and what types are not.
  7. Unintended consequences: Critics argue that the rule against perpetuity can have unintended consequences, such as the loss of property rights and the restriction of property use. In some cases, the rule can prevent the transfer of property to future generations or limit the ability of property owners to use their property as they see fit.
  8. Inefficient use of resources: Critics argue that the rule against perpetuity can restrict the efficient use of resources and hinder economic growth. By limiting the transfer of property interests, the rule can prevent the development of new businesses and limit investment in real estate and other assets.
  9. Conflicts with other legal principles: Critics argue that the rule against perpetuity can sometimes conflict with other legal principles, such as the right to property, the right to transfer property, the right to freely use and dispose of property. This can create legal uncertainty and lead to disputes between property owners and users.
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Rule against perpetuity in India

In India Section 14 of The Transfer of Property Act,1882 says about the Rule against Perpetuity. This section reads as :- No transfer of property can operate to create an interest which is to take effect after the life-time of one or more persons living at the date of such transfer, and the minority of some person who shall be in existence at the expiration of that period, and to whom, if he attains full age, the interest created is to belong.

The rule against perpetuity applies to both wills and deeds, but there are some differences in how it is applied to each.

  1. Wills: The rule against perpetuity applies to the transfer of property through a will. A will must be executed and take effect during the lifetime of the testator (the person making the will) or, if the testator is dead, within a specified period of time after their death. If the will creates a perpetuity that exceeds the maximum permissible period, it is considered void under the rule against perpetuity.
  2. Deeds: The rule against perpetuity applies to the transfer of property through a deed. A deed is a written instrument that conveys ownership of property from one person to another. The rule against perpetuity applies to the transfer of property through a deed in the same way as it applies to a will, but with some important differences. For example, a deed may be executed at any time, and the grantor (the person conveying the property) does not need to be alive at the time of execution.

Both wills and deeds are subject to the rule against perpetuity, but the manner in which the rule is applied to each can differ depending on the specific circumstances and the jurisdiction in which the property is located. In general, the rule against perpetuity serves to prevent the creation of interests in property that last for an indefinite or excessive period of time, and to ensure that property is used and transferred in an efficient and fair manner.

Important Indian judgments on rule against perpetuity

Some important judgments of Hon’ble Supreme Court of India for the rule against perpetuity have been discussed hereunder: 

  1. Rambaran Prosad vs Ram Mohit Hazra & Ors (1967): In this case, there was a Pre-emption-Agreement between parties to give to each other the right of preemption. The issue in this case was whether such agreement binds successors-in-interest thereby offending the rule against perpetuity, or not. The Apex Court had opined that the  rule against perpetuity does not apply to personal contracts which do not create interest in property.
  2. R. Kempraj vs. M/S Burton son & Co (1970): In this case the lease was created for 10 years with a clause of renewal on the same terms . When in 1961 the first  period  of ten  years was about to expire the lessee asked for a renewal of the lease. On the lesser refusing to do so, the lessee filed a suit for specific performance. The suit came before the Supreme Court with issue as to “whether a clause for renewal of lease can be regarded as creating an interest in property, and thus hit by the rule against perpetuity and thus is void”. It was held that the rule against perpetuity contained in Section 14 of the Act  of 1882 would not be applicable  as no interest in property had been created of the nature contemplated in the provision. In simple words the rule of perpetuity does not apply to contracts for perpetual renewal of leases.

These cases demonstrate the application of the rule against perpetuity in India and highlight the important role that the rule plays in ensuring the efficient and fair use of property in the country.

India-specific criticisms of rule against perpetuity

  1. Economic impact: Critics argue that the rule against perpetuity can have a negative impact on the Indian economy by restricting the use of property and hindering the efficient allocation of resources. Some argue that the rule should be relaxed or modified to allow for greater flexibility in the use of property.
  2. Conflicts with other legal principles: Critics argue that the rule against perpetuity can sometimes conflict with other legal principles, such as the right to property, the right to transfer property, and the right to freely use and dispose of property in India.

Despite these criticisms, the rule against perpetuity remains an important legal principle in India and continues to play an important role in regulating the use and transfer of property interests in the country. While the rule may require modification or clarification in some cases, it remains an important means of promoting the efficient and fair use of property and protecting the rights of future generations in India.

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Rule against perpetuity and the United States and the United Kingdom

In the United States, the rule against perpetuity is generally governed by state law, and the specifics of the rule can vary from state to state. However, the basic principle is that an interest in property cannot be tied up for an indefinite or unreasonable period of time. For example, in some states the rule against perpetuity may limit the length of time for which an interest in property can be granted to a life in being plus 21 years.

In the United Kingdom, the rule against perpetuities is enshrined in the Statute of Uses (1536) and the Perpetuities and Accumulations Act 1964. Under the rule, a property interest must vest within a specified time frame, known as the perpetuity period. In the UK, the perpetuity period is generally 21 years after the death of the last person mentioned in the will or trust instrument, although there are some exceptions to this. The purpose of the rule against perpetuities in the UK is to prevent property interests from being tied up in perpetuity, thus allowing them to be used and enjoyed in a reasonable manner.

Suggestions to overcome the defects in rule against perpetuity

Few possible solutions to the criticisms of the rule against perpetuity:

  1. Clarification and modernization of the rule: To address the lack of clarity and the inflexibility of the rule, some advocate for a clarification and modernization of the rule to better reflect changing societal needs and realities. This could involve updating the definition of what constitutes an “unnatural” perpetuity, and providing greater flexibility for the transfer of property interests in certain circumstances.
  2. Alternative approaches: Some advocate for alternative approaches to the rule against perpetuity, such as the creation of trusts or the use of other legal instruments that allow for the transfer of property interests over a longer period of time while still protecting the rights of future generations.
  3. Harmonisation of laws across jurisdictions: Critics argue that the rule against perpetuity can be inconsistent and vary between jurisdictions, leading to confusion and disputes. To address this issue, some advocate for the harmonisation of laws across jurisdictions to ensure a consistent and clear application of the rule.
  4. Better education and outreach: Critics argue that the rule against perpetuity is not well understood by property owners and users, leading to confusion and disputes. To address this issue, some advocate for better education and outreach efforts to increase awareness and understanding of the rule and its implications.
  5. Making online directory of each and every property and linking them to Aadhar and Pan card and also linking to death certificate portal and automatic transfer of property to the next person in will or deed. This will help the rule against perpetuity to get a steroid effect.

Conclusion

Despite these criticisms, the rule against perpetuity remains an important legal principle in India and the world and continues to play an important role in regulating the use and transfer of property interests in the country. While the rule may require modification or clarification in some cases, it remains an important means of promoting the efficient and fair use of property and protecting the rights of future generations in India and the world.

 References

  1. https://uk.practicallaw.thomsonreuters.com/
  2. https://www.law.cornell.edu/wex/rule_against_perpetuities

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Section 188 of Companies Act, 2013

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This article is written by Upasana Sarkar, a student at Jogesh Chandra Chaudhuri Law College. This article provides an extensive analysis of Section 188 of the Companies Act, 2013. This article deals with related party transactions that take place between related parties.

This article has been published by Sneha Mahawar.​​ 

Table of Contents

Introduction

A company, while doing its business, enters into a number of transactions in its day-to-day life for business purposes. These transactions can be between unknown or related parties. In both cases, when a transaction takes place for any business reason, some legal obligations come into force. Section 188 of the Companies Act, 2013, deals with the transactions that take place between related parties. This was introduced to create transparency and accountability between the parties to the transaction. This is applicable to both public and private limited companies. It is necessary to contemplate all the aspects before a party decides to enter into a related party transaction. 

Reasons for introducing Section 188 of the Companies Act, 2013

Section 188 of the Companies Act, 2013, was introduced to ascertain the accurate financial position of the company and to increase the level of transparency when a transaction takes place. This also gives a huge amount of responsibility to the board of directors to review, approve, explain, and recommend the parties related to a transaction, as well as shareholders to seek their approval. This also encourages disclosure, accountability, communication, and proper monitoring while any transaction takes place between the related parties. This also discourages fund diversion that takes place in the name of related party transactions for any kind of extra benefit or profit for the company without any traces. 

What does the term ‘related party’ mean

Section 2(1)(zb) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirement) Regulations, 2015, deals with ‘related party’ which means those relatives that are defined under sub-section (76) of Section 2 of the Companies Act, 2013. 

According to Section 2(76) of the Companies Act, 2013, the term ‘related party’ means-

  • A person who is a director or his/her relative;
  • A person who is key managerial personnel or his/her relative;
  • A firm where a director, manager, or his/her relatives are related to each other as partners;
  • A private company where a director, manager, or his/her relatives are considered members or directors;
  • A public company where a director or manager is considered a director and holds together with his/her relatives in excess of two percent of its paid-up share capital;
  • A body corporate whose board of directors, managing director, or manager are habituated to acting in compliance with the advice, direction, or instructions of a director or manager;
  • Any person whose advice, direction, or instructions are habitually adhered to while doing any act by a director or manager;
  • A company or a body corporate-
    1. which is said to be a holding, subsidiary, or associate of that company, or
    2. which is regarded as a subsidiary of a holding company to which it is also a subsidiary, or
    3. which is known as an investing company or the venturer of the company;
  • A person who is a director of the company, excluding the independent director or key managerial personnel of the holding company or his/her relatives in relation to the company;
  • Such other persons as may be prescribed.

Definition of ‘relatives’ under the Companies Act

Section 2(77) of the Companies Act, 2013, defines the word ‘relative’ as anyone who is related to another, in case they are members of the Hindu Undivided Family (HUF), or in case they are husband and wife, or if a person is related to another in the manner as may be prescribed in Rule 4 of the Companies (Specification of Definitions Details) Rules, 2014. A person is deemed to be the relative of another person, if he or she is related to the other person in the following ways, namely- 

  • Father or stepfather.
  • Mother or stepmother.
  • Son or stepson.
  • Son’s wife.
  • Daughter.
  • Daughter’s husband.
  • Brother or stepbrother.
  • Sister or step-sister.

Meaning of the term ‘transaction’ with the related party under Section 188(1) of the Companies Act, 2013 

A ‘transaction’ that is covered by Section 188(1) of the Companies Act, 2013, read with Rule 15 of the Companies (Meetings of Board and its Powers) Rules, 2014, means those transactions which are associated with-

  • Purchasing, selling, or supplying of any particular goods or materials– Where the transaction value is more than 10% of the annual turnover or 100 crore rupees, the threshold will be that amount, whichever is less.
  • Buying or selling any kind of property or disposing of it- Where the transaction value is more than 10% of net worth or 100 crore rupees, the threshold will be that amount, whichever is less.
  • Any kind of property that can be given on a lease- Where the transaction value is more than 10% of net worth, or 10% of annual turnover, or 100 crore rupees, the threshold will be that amount, whichever is less.
  • Availing or rendering any kind of service- Where the transaction value is more than 10% of annual turnover or 50 crore rupees, the threshold will be that amount, whichever is less.
  • The purchasing or selling of any goods, materials, property, or services through the agent.
  • Appointment or placement of related party to any registered office or place of profit in a company, its associate or subsidiary- The remuneration shall be more than Two lakh fifty thousand rupees to fall under this Section.
  • Underwriting the subscription of any kind of securities or derivatives of a firm or company- The transaction value is more than 1% of net worth of the company. 

‘Related party transaction’ under SEBI (Listing Obligations and Disclosure Requirement) Regulations, 2015

According to Regulation 2(1)(zc) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirement) Regulations, 2015, ‘related party transaction’ means any kind of transfer of resources, services, or obligations that takes place between the entities that are listed and a related party, irrespective of whether a price is charged or transaction with a related party. This shall be deemed to include a single transaction or a group of transactions for which a contract is made. It can be presumed that this Section shall not be applied where the units are issued by mutual funds that are listed on an acknowledged stock exchange.

Approvals for related party transactions 

Certain approvals are needed for the transactions between the related parties. Any kind of transaction under Section 188 cannot take place without prior ratification by members of the company,i.e., the directors, shareholders, and audit committee, which is done by passing a resolution as provided in Rule 15 of the Companies (Meetings of Board and its Powers) Rules, 2014.

Approval of the board of directors 

  • In the event a company decides to enter into a related party transaction, prior approval of the board of directors is required.
  • Though prior approval of the board of directors is not needed when a company enters into a transaction in the ordinary course of business at arm’s length. 

Approval of the shareholders 

  • Shareholder approval is required in the case of a related party transaction that does not take place in the normal course of business or is not at arm’s length price and the amount of the transaction is in excess of the materiality threshold. The approval is given only after passing a resolution.
  • The approval of the shareholders is also needed in the case of listed companies if a related party transaction exceeds the materiality threshold under listing regulations.

Approval of the audit committee

  • The role of the Securities and Exchange Board of India (SEBI) is also important. According to Regulation 18 of the SEBI (Listing Obligations and Disclosure Requirement) Regulations Act, 2015, all the companies that are listed shall form an audit committee, which will have at least three members as directors.
  • The audit committee shall have at least two-thirds independent members.
  • The audit committee members shall be financially literate which means that they should be capable enough to read and understand the basic financial statements, i.e., balance sheet, profit, and loss account and likewise, and at least one of them shall have knowledge or expertise in the field of related financial management or accounts.
  • Prior approval of the audit committee is necessary for the listed companies in the following cases-
    • Where a related party to the transaction is a subsidiary of a listed company, but the listed company itself is not a party to such a transaction, and the value of the transaction is in excess of ten percent of the annual consolidated turnover, according to the last audited financial statements.
    • Where a related party to the transaction is a subsidiary of a listed company but not the listed company itself and the value of such transactions, whether entered into individually or taken together during a fiscal year, is in excess of ten percent of annual standalone turnover, will come into force from 1st April, 2013.

Omnibus approval

The audit committee in case of repetitive transactions gives consolidated or standing approval which is termed as omnibus approval.

  1. With the board’s approval, the audit committee frames the criteria for the omnibus approval that shall include-
  • The maximum gross transaction value in a year.
  • The maximum value for a transaction.
  • The manner of the transaction and the extent of disclosure to be made for the transaction.
  • The transaction should be reviewed at periodic intervals.
  • The transaction does not fall under omnibus approval.
  1. While starting the criteria, the following should be mentioned-
    • Repetitiousness of the transaction that has been made in the past or will be made in the future.
    • The reasons for the requirement of omnibus approval shall be taken into consideration.
  2. The omnibus approvals are valid for one fiscal year only.
  3. The omnibus approvals cannot be given for selling or disposing of undertakings.

Exemptions from approval

  • Related party transactions do not require the approval of the board of directors and prior approval of the shareholders if the transaction is done in the ordinary course of business.
  • Related party transactions do not need the approval of the board of directors or prior approval of the shareholders if they are carried out on the basis of arm’s length.
  • Related party transactions do not require prior approval of the shareholders and audit committee if the transaction is done by listed companies or any kind of transaction takes place between its wholly owned subsidiary company, whose accounts are consolidated and retained so that they can be approved in the general meeting.
  • Related-party transactions are not applicable to private companies or IFSC-registered public companies.
  • Related party transactions are not carried out if more than ninety percent of the members are relatives of the related parties or promoters. 
  • Translations are not allowed in cases where the related parties are government companies or the ministry in charge has given its approval to the government companies.

Meaning of the expression ‘ordinary course of business’

The expression ‘ordinary course of business’ is not precisely defined in the Companies Act, 2013, or under any rules. It normally defines those business practises, customs, and transactions that take place on a daily basis without any hidden aspects. The Institute of Chartered Accountants of India (ICAI) has excluded some of the transactions that will not fall under the expression “ordinary course of business.” They are as follows-

  • Complex entity transactions, which include corporate restructurings or acquisitions.
  • Transactions that take place between foreign companies where the corporate laws are lagging behind.
  • In the absence of consideration, the leasing of business premises or facilitation of service by a company to another company.
  • Sales transactions at a very huge discount or return.
  • Transactions that have arrangements for a circular or repurchase.
  • The terms of contract transactions can be changed before the expiry.

Meaning of the expression ‘arm’s length transaction’

The expression ‘arm’s length transaction’ means any transaction where two or more unrelated parties agree to do business and act independently and in their own interests so that no conflict of interest takes place. For example, if a purchaser buys a house from a stranger, each person offers what they want. But they are not bound by any obligation, and they are not related to each other. They can make a deal that serves them equally without being related to each other.

Section 188 cannot be applied if the transaction is done in the ordinary course of business and is at arm’s length. If a transaction takes place at arm’s length, then no resolution is needed. The burden of establishing whether the transaction is at arm’s length or not is upon the company. It is the company’s responsibility to properly set up and maintain appropriate and suitable information and documentation regarding price and terms of supply. 

Disclosures that are necessary for related party transactions 

The transactions that are proposed to be carried out between the parties with the approval of the board by passing the resolution shall be as follows:

Disclosure to be made in the board’s report for the related party transaction under Section 188(2) of the Companies Act, 2013

  • The contracts that are entered into by a company for related party transactions shall be mentioned in the board’s report to the shareholders, together with the reason for entering into such agreements or contracts.
  • Those related party transactions that are not at arm’s length on price and material-related party transactions that are at arm’s length must have their particulars reported. It shall be reported in AOC-2.

Disclosure to be made in the register of contracts or arrangements for related party transactions 

  • It is the responsibility of all the companies to record the details of the transactions that take place between the related parties.
  • It should be registered on Form MBP-4.

Disclosure to be made to the stock exchange for listed companies for related party transactions 

  • It is necessary for a listed company to disclose the information of the related party transactions on a consolidated basis in a prescribed format to the stock exchanges and on the company’s website.
  • Previously, it was required to be done within thirty days and from 1st April, 2022, within fifteen days and from 1st April, 2013, together with the release of financial statements from the date of publication of the standalone and consolidated financial statements for six months.

Disclosure to be made in the annual report in the annual meeting for the listed companies under Section 188(3) of the Companies Act, 2013

  • The name of the related party, the director, or other key managerial personnel who are involved in the related party transactions.
  • The kind of relationship and nature, material terms, value of the transaction, and particulars of the arrangement or contract.
  • Any details or relevant information that is important for the members to take a decision by passing a resolution in the meeting.
  • It is required to be disclosed in the corporate governance section of an annual report.

Disclosure to be made in the board meeting

According to Rule 15 of the Companies (Meeting of the Board and its Powers) Rules, 2014, the resolution to be passed for the agenda at the board meeting shall include the following particulars:

  • The name of the related party and the nature of their relationship with each other.
  • The nature, particulars, as well as duration of the contract.
  • The material terms of the arrangement or contract along with its value.
  • Whether any advance is paid or received for the arrangement or contract.
  • The mode of determining pricing and other commercial terms.
  • Any details or relevant information that is important for the members to take a decision by passing a resolution in the meeting.

Disclosure required to be done to the audit committee

  • It is not necessary to make any kind of disclosure for the related party transactions.
  • But Section 177(6) of the Companies Act, 2013, states that the audit committee shall have full access to all the details and particulars present in the company’s records. They can also obtain professional advice from external sources to ensure proper and fair decision-making.

Disclosure required to be made by the interested directors

Any director who is interested in the related party transactions, directly or indirectly, in the contract that has already been entered into or will be entered into, should disclose the nature of the deal at the board’s meeting where such an arrangement or contract is discussed.

Points that are related to annual actions for related party transactions 

  • To obtain disclosure of interest regarding any change made at the board meeting by directors or key managerial personnel on their appointment.
  • To acquire a list of related parties from subsidiaries of listed companies.
  • It is the responsibility of the listed companies to frame a policy on related party transactions that shall include the processes to identify, review, and approve related party transactions.
  • The policy on related party transactions must be monitored and updated routinely.
  • The policy on related party transactions should be disclosed on the website of company.

Voidable contracts

  1. When a director or any other employee enters into an arrangement or contract without the approval of the board or by passing a resolution in the general meeting, and the board or the shareholders at the meeting have also not ratified it within three months from the date of such arrangement or contract, it shall be voidable at the option of the board or the shareholders as the case may be.
  2. When the arrangement or contract is with a party that is related to any director or is authorized by any other director, it is his responsibility to indemnify the company against any loss that it incurs. 
  3. The company has the discretionary power to proceed against a director or any other employee who has entered into an arrangement or contract that is contrary to the provisions of this Section. If, because of an arrangement or contract, the company faces any loss, then it can be recovered from that person.

Penalties for non-compliance under Section 188(5) of Companies Act, 2013

If a director or an employee of a company enters into a contract that is contrary to or in violation of the provisions of this Section, then he shall be liable to the following punishments-

  • In the matter of a listed company, he shall be punishable with a fine of twenty-five lakh rupees; and
  • In the matter of any other company, he shall be punishable with a fine of five lakh rupees.

This section came into effect on 21st December, 2020.

Judicial pronouncements

  1. In the case of Securities and Exchange Board v. R. T. Agro Private Limited (2022), R. T. Export Limited suggested entering into a transaction for purchasing 40,000 sq. ft. of residential space with one Neelkanth Realtors Pvt. Ltd. This offer was considered a related party transaction, and so it needed the approval of the shareholders of the company. The R. T. Export Limited approved a special resolution, but the related parties, in a formal manner under Section 188, declined to vote on that special resolution. After that, an extraordinary general meeting was held to repeal the resolution where the related parties also voted. SEBI, the appellant, filed a complaint and issued a notice arguing that Regulation 23 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, was violated. The Adjudicating Officer awarded a penalty of thirty-five lakh rupees to the respondents for violating Regulation 23. But the Appellate Tribunal has not approved this order and has allowed the respondent to file an appeal against that order. It was held that, as per Section 188 of this Act, the parties have not committed a fault by refusing to vote on the special resolution.
  2. In the case of Public Prosecutor v. T. P. Khaitan (1957), the meaning of the word ‘interest’ under Section 188 was interpreted as personal interest. The meaning is not restricted to financial interest only but may also include those interests arising out of a fiduciary or personal relationship. The interest of the related party may be direct or indirect.
  3. In the case of Needle Industries Ltd. v. Needle Industries Newey (India) Holding Ltd. (1982), the question raised was whether all the transactions with related parties needed scrutiny and compliance with Section 188 of this Act. The third provision to sub-section (1) of Section 188 gives an answer to this question, as it is an exemption clause. It exempts any transaction that is entered into by the entity in the ordinary course of business other than those transactions that are not on the basis of arm’s length.
  4. In the case of IndusInd Bank v. Additional Commissioner of Income Tax (2012), the meaning of ‘arm’s length transaction’ was defined as an amount for which assets can be exchanged between a willing and knowledgeable buyer and a willing and knowledgeable seller in an arm’s length transaction.

Conclusion

The concept of ‘related party transaction’ was introduced in Section 188 of the Companies Act, 2013, which helps us understand the relationship of the related party for business and commercial transactions. All the companies, in their day-to-day affairs, have to enter into transactions for carrying out their businesses. Any transaction that takes place between parties who are either relatives or parties that are closely linked with one another is normally termed a “related party transaction.” When such transactions take place, they may sometimes create disputes or other illegal situations that can have an impact on its financial position. Therefore, to protect the interests of the stakeholders and maintain accountability and transparency in business matters, the legislature amended the old Companies Act and inserted this Section in the new Act. This Section helps to keep better control over the finances of the company by disclosing the related party transactions.

Frequently asked questions (FAQs)

Why are disclosures of related party transactions required?

The disclosures of the related party transactions are needed for the following reasons-

  • So that the relations of the related party do not influence the transaction between the reporting company and related party. 
  • So that the unrelated party is not affected by the related party transaction.
  • For better corporate governance.
  • So that the stakeholders can take appropriate decisions if they are properly informed.
  • To determine the true and fair position and performance of the company.

When does a register not need to be maintained?

A register is not required to be maintained, when-

  • The value of the goods purchased or sold in a particular year is not more than five lakh rupees.
  • The banking company collects bills in the ordinary course of business.
  • The transaction is not more than one lakh rupees under Section 8 of the Companies Act, 2013.

What are the requirements for fresh approvals under Section 188 for past contracts?

The contracts that are entered into by the companies in accordance with Section 297 of the Companies Act, 1956, which has already come into force before the commencement of Section 188 of the Companies Act, 2013, will not need fresh approval under this Section until the original terms of the contracts expire. 

Can any contracts that are entered into under ‘related party transactions’ before April 1, 2014, be governed by the provisions of the Companies Act, 2013?

Any contracts that are entered into by the related parties under ‘related party transactions’ before April 1, 2014, cannot be governed by the provisions of the Companies Act, 2013. It shall be governed by the provisions of the previous Companies Act. The Companies Act of 2013 will not be applicable to any of the related party transactions entered into before that date.

References 


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Gender bias in eyewitnesses : an insight

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This article has been written by Komal Khatri, Diploma in English Communication for Lawyers – oratory, writing, listening and accuracy, and has been edited by Oishika Banerji (Team Lawsikho). 

It has been published by Rachit Garg.

Introduction

Evidence is the most important and critical part of our justice delivery system. In the criminal justice system, statements of eyewitnesses play an important role in ensuring justice. The principles of justice make impartiality and truth an important mandate, hence bringing in the relevance behind the requirement of a third party (not related to the parties involved in the alleged incident), to report the commission of the crime. Eyewitness testimony is when a person witnesses a crime and can testify such seeing before a court of law if the need arises. Eyewitness memories are a crucial source of information for an investigation of a case. However some research focused on sex differences in the accuracy of memory recall for specific details of an event. Memory distortion affects the testimonies of witnesses and hence is a serious problem in the delivery of justice. The problem of reliability of eyewitness testimony is critical because confidently uttered words of the eyewitness are contemplated as impartial, valid and true, as they are made under an oath, by a third party, however, it does not mean that the statement is accurate since the witness may have omitted few facts that have a significant effect on the case. The genuineness of the eyewitness testimony is influenced by various factors such as age, gender, race or nationality, belonging to a particular social group or organisation and many other aspects. This article focuses on the aspect of gender bias in relation to eyewitness testimony. 

Gender bias in eyewitness testimony

Gender bias in eyewitness testimony can be defined as biases said to have taken place in eyewitness testimony, given by a person, on the basis of the individual’s gender. This bias can be due to various factors, including stereotypes, expectations, and assumptions about gender roles. Gender bias in eyewitness testimony is a well-documented phenomenon that has been studied extensively in the field of psychology; it can be a form of conscious or unconscious bias that affects how a witness perceives or recalls a crime. It is a form of cognitive bias that occurs when a person‘s gender influences their memory of an event or their interpretation of a situation. This bias is based on the witness’s gender and may lead to inaccurate or incomplete information regarding the incident, which can have serious implications in the criminal justice system. 

Eyewitness testimony is a powerful form of evidence in criminal cases and it is often used to determine guilt or innocence. However, research has found that witnesses are often more likely to incorrectly identify a suspect of a different gender and that witnesses are more likely to misidentify a female suspect as being a male. Studies have found that male witnesses are more likely to remember more details of a crime scene, including weapon type and perpetrator description while female witnesses on the other hand tend to remember more contextual details such as the location of the crime and person’s description. In particular, it is found that people are more often likely to remember details about a person’s gender (their own gender ) than other aspects of the events, this can lead to inaccurate and incomplete accounts of events, which can have serious implications in the criminal justice system.

Studies that support gender bias 

Before the implementation of forensic experts, eyewitnesses were heavily burdened with drawing conclusions to incidents, which in turn led to being wrongfully accused and punished in many cases. In 1901, William Stern collaborated with a criminologist on an interesting experiment that showed the level of inaccuracy in eyewitness accounts. 

The experiment was conducted on a few participants who were asked to watch a video of a robbery and then were asked to identify the robber. Results of the experiment showed that participants were more likely to identify the robber as a man rather than a woman. The results of the experiment showed that gender bias was present in the way participants identified the robbers, hence Stern,  based on this experiment, suggested that women’s eyewitness testimony was less reliable and inaccurate, and they often misled information than men’s. Stern’s experiment was one of the earliest studies to suggest that gender bias can play a role in the accuracy of eyewitness testimony. 

He found that when men and women of the same age and approximate physical appearance were witnesses to the crime, the testimony of the male was likely to be believed by a jury, in comparison to that of the female. However, there are few other studies that support gender bias in eyewitnesses. In another study subjects were shown a 2-minute film, in which a man was trying to rob a woman, upon resistance, he assaulted her and stole her purse and ran away. One week later participants were given a checklist to be filled, out concerning the various details of the event. Results showed that females accurately recalled more details about the victim since the victim was a female. This finding supports the theory that females are more accurate in recalling information when asked about other female-oriented details. Results also showed that females were better at setting descriptions.

Likewise Clifford and Bull (1978) on the role of gender in eyewitness testimony found that gender can have a significant effect on the accuracy of eyewitness testimony. Through the study, it was found that male eyewitnesses were more likely to correctly recall details of a crime than female eyewitnesses. Additionally, it was determined that female eyewitnesses were more likely to remember details of a crime that were not actually part of the crime itself, Nevertheless males outperform females in stressful situations.It was concluded that gender should be considered when evaluating the accuracy of eyewitness testimony. Likewise, gender bias concerning eyewitnesses can also be seen in courtroom proceedings.

In the case of Kassin and Ellsworth’s 1989 study, the gender bias in witness reactions was explored by having participants view either a male or female confessor in a simulated police interrogation. Participants then evaluated the confessor’s veracity and assigned a sentence and fine based on the confessor’s confession. As expected, the results showed that gender bias was present, as participants reacted more positively to confessions from male confessors and were assigned harsher sentences and fines to confessions from female confessors. The findings of the study demonstrate that gender bias affects people’s perceptions, judgments, and decisions in legal cases. 

Many other researchers found that men are more likely to make accurate identifications than women, which could lead to an unconscious gender bias in the courtroom. This gender bias can be addressed by using double-blind lineups and using evidence-based procedures to ensure fair outcomes.

Studies that do not support gender bias

Many early theorists believed that men were better eyewitnesses than women, however, there are subsequent studies that challenged Stern’s theory. Many contradicting findings challenged Stern’s theory and showed that there are no significant gender differences in eyewitnesses. 

Gender bias in eyewitness testimony is a longstanding problem that has been well-documented in research and legal cases. Studies have found that people are more likely to identify members of the opposite gender as perpetrators of a crime more than members of their own gender. To combat this, many researchers have conducted studies on how to reduce gender bias in eyewitness testimony. In the case of State v. Henderson  (2011), the Supreme Court of the United States unanimously held that gender bias in eyewitness identification is a violation of the defendant’s right to due process. The court found that gender bias could have an impact on the accuracy of eyewitness identification, and thus the reliability of the evidence. Also the Indian judiciary treats both genders fairly. The Supreme Court stated that such discrimination can lead to potential miscarriages of justice and called for greater awareness of the potential for bias among those involved in the criminal justice system. 

In another study, participants were shown a movie in which a man was robbed and shot dead in a park, later a few participants both men and women, were given a questionnaire to assess the level of accuracy in the event. The assessment was done twice, once immediately and another a week later. Results showed that females outperformed in accuracy than males. However there was no gender difference in the quantity of information about the event recalled. 

There have been a number of cases that have addressed issues of gender bias in eyewitness testimony. In People v. Webb (2016), the New York Court of Appeals held that gender bias could be considered by a jury when evaluating the credibility of an eyewitness. In Crawford, Chaffin, & Fitton, 1995,; Hamilton, 1995 the court held that the trial court had erred by failing to instruct the jury about the potential impact of gender bias on the testimony of an eyewitness. In both cases, the court determined that gender bias could impact the reliability of eyewitness testimony and should be considered by a jury. Additionally, the Supreme Court decision in Crawford v. Washington (2004) discussed the potential impact of gender bias in the context of testimonial evidence.

Conclusion

As we come to a conclusion, it is ideal to state that memory distortions can be responsible for affecting the testimonies of criminal act witnesses thereby causing a serious problem for two reasons in general, namely:

  1. They are said to have a hand on the success rate in any criminal act investigations thereby also being responsible for influencing court decisions. 
  2. Gender is considered to be one of the factors that significantly influence memory recall, although no research has been sufficient enough to show as to how great the differences are between male and female testimonies and what are those differences.

Therefore, one thing to note is that when assessing eyewitness reliability in both criminal and court cases, it must be kept in mind that the confidence levels of the eyewitness can itself be a misleading factor, irrespective of the gender of the witnesses. Generally speaking, males intend to express unjustifiably greater confidence in comparison to females, making them seem reliable and trustworthy thereby leading criminal investigators and judges to reach a wrong conclusion. Females, in this scenario, can be said to be showcasing less confidence, but the scope for contributing to misleading results cannot be ignored as well. But, the information provided by females weighs higher in accuracy than those provided by their male counterparts.  

References

  1. https://www.frontiersin.org/articles/10.3389/fpsyg.2019.00703/full.
  2. https://historyforensicpsych.umwblogs.org/eye-witness-accounts/.
  3. https://encyclopedia.pub/entry/29376#:~:text=However%2C%20subsequent%20studies%20challenged%20Stern’s,gender%20differences%20in%20eyewitness%20memory.
  4. https://images.app.goo.gl/2ApDqGiXXqyNq5xm9

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TADA Act, 1987

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This article is written by Sanjana Santhosh, a law student at Christ (Deemed to be University), Bengaluru. The article looks into the historical background of TADA and the influence of TADA on the executive and judiciary. The article analyses the provisions of TADA and its consistency with international humanitarian standards.   

This article has been published by Sneha Mahawar.​​                   

Introduction

The Terrorist and Disruptive Activities (Prevention) Act (TADA), 1987, was enacted as a provisional solution to address a critical emergency. Over the course of a decade, 23 of the 25 states and 2 of the 7 union territories were notified under the Act. More than 95% of our population was covered by the law. The abuse of TADA is now widely recognised and many innocent people have been taken into custody. There has been a rise in anti-Act demonstrations. As a result, all major political factions have proposed varying degrees of amendments to the Act in an effort to reduce the frequency with which people are arrested in large numbers. On the other hand, the idea that TADA’s regulations are to blame for this kind of situation is not universally held. All dreams for a humane “TADA” would be dashed by a cursory examination of the statistics on implementation.

The inadequacy of pre-existing law has been a central point of discussion when debating the need for TADA, as conventional legal processes are insufficient when dealing with ‘terrorist’ offences. The justification for a separate judiciary and expanded police powers was that standard processes provide the guilty a chance to avoid punishment. Proponents of TADA said that it would make the judicial system more efficient and help curb “terrorist and disruptive acts.” The police seem to have the most faith in this line of reasoning, and they’ve been trying to spread it everywhere with the help of the executive and the legislature. The public’s outrage over rising crime rates has helped solidify support for extreme legislation like TADA.

In the current setting, it is necessary to reaffirm the obvious – the provisions of the law are intended for those who contravene the law; they are not intended for law-abiding people. It is not the intention of the regular processes, which include a ban on police confessions and an automatic presumption of innocence for the accused, to give the accused a way out of punishment. Having these will help guarantee a fair trial and help identify the guilty from the innocent. The purpose of bail processes under normal law is the same: to safeguard the innocent from prolonged detention while the investigation and trial process is deliberately dragged out. Ineffective as it is, TADA’s provisions make it impossible to tell the innocent from the guilty. As a result, innocent people are detained for a long time without being formally charged. This results in a greater opportunity for police corruption. There is an inherent risk of abuse, human suffering, and injustice because of the Act. People’s democratic rights are stripped away by TADA, and the institutions that protect them are weakened in the process. TADA has now been repealed.

Background of TADA

Strong public sentiment against the TADA between 1995 and today has compelled the Narasimha Rao government to let this punitive legislation lapse, ten years after its commencement. The government introduced the Criminal Law Amendment Bill in the Rajya Sabha on May 9, 1994, in an effort to give anti-terrorist laws a more permanent standing before TADA expired on May 23. The proposed Bill was debated in the Rajya Sabha for approximately eight and a half hours across two days, which is indicative of the growing popular opposition to this draconian rule. This level of debate exceeds anything that has taken place in Parliament during the introduction or extension of TADA. Ultimately, the administration decided not to force a vote on the bill, citing a “lack of consensus.” The BJP was the only major political group calling for strict anti-terror legislation at the time.

Concerns were raised by the People’s Union for Democratic Republic (PUDR) at the time regarding the proposed law, which sought to permanently reinstate the previous TADA Act under a new name. Thankfully, the Bill has been put on ice since then.

The administrations of other Indian states, including Tamil Nadu, Andhra Pradesh, and Maharashtra, have all attempted to enact similarly harsh legislation. Despite the passage of the Maharashtra Control of Organised Crime Act (MCOCA) in 1999, the state of Maharashtra was able to avoid its provisions.

Five years later, the Vajpayee government brought back the dormant Criminal Law Amendment (CLA) Bill in preparation for passing it during the upcoming budget session of Parliament. Every major parliamentary party has found the law to be an effective tool for silencing dissent and addressing political opponents throughout their time in office. The BJP’s track record in this regard is neither better nor worse than that of any other political party. Concerns about how this law would be implemented have been exacerbated by the manner in which it is being introduced today, the kinds of revisions requested by the Home Ministry, and the implied goal that this government seems to be pursuing.

The TADA had been significantly altered by the CLA Bill of 1995 in response to glaring evidence of abuse and numerous protests about the manner in which it was being utilised. Among the amendments made were:

  1. Permitting police authorities to use confessions as evidence, 
  2. Providing the right to appeal to the highest court, and 
  3. Deleting the articles that restricted the right to bail. 

In making these adjustments, the TADA’s most divisive provisions were intended to be eliminated. By an official directive of the home ministry dated February 2, 1999, the current government has rolled back these reforms and reinstated the strict original provisions of TADA.

Terrorism is defined in the official amendment as “acts intended either to alienate any sector of the people or to adversely influence the cohesion amongst diverse sections of the people.” One of the major reasons the administration decided not to extend TADA further was the widespread belief that it was being used selectively to target minorities. This modification seems alarming in light of the current administration’s repeated warnings about religious fundamentalist militancy, which it identifies exclusively with Islamic fundamentalist militancy. Restoration of this phrase has been advocated by the Law Commission. Similar sophistry and misinformation are being used to pass this law.

On January 7, 2019, Union Home Minister L K Advani denied unequivocally that the Central Government would revive TADA. To quote what he said: “Since criminal law is a shared responsibility between the central government and the states, each jurisdiction has the option of adopting its own law based on the model of the federal Trafficking Victims Protection Act (TADA). Success for Tamil Nadu! The same is true for others.” This occurred just as the government was gearing up to pass a new TADA as part of the next budget process.

The Law Commission was given the revised bill to review and make suggestions on, and the harmful aspects of TADA were left in place. The panel was tasked with providing “a holistic assessment on the need for a comprehensive anti-terrorism law in India after taking into consideration similar legislations passed by various other nations faced with the problem of international terrorism.” The record of TADA, including its effectiveness in combating ‘terrorism’ through securing the actual convictions of ‘terrorists,’ and the extent and magnitude of abuse and hardship that it has entailed, is not mentioned anywhere in the Commission’s report, and the Commission does not appear to be obligated to consider it in forming its opinion. The Law Commission’s “holistic view,” as demonstrated by its background note, does not contain an assessment of the experience of TADA’s first decade beyond a few citations of judgments, such as the Kartar Singh v. State of Punjab (1961) verdict. The proposed measure has been formally adopted by the Law Commission, which has also made several amendments and additions to the original draft. A bill of such monumental importance is being rushed through Congress in a way that leaves little room for public debate.

After arriving at a conclusion and adopting its suggestion, the Law Commission reportedly held two sessions to “debate” the law, although its role seems doubtful. Both occurred on January 29, 2000; the first on December 20, 1999. With the bill’s passage already recommended, the sessions functioned just to collect opinions for the record and lend a veneer of “wider sanction” to the already harsh legislation. The purpose of this approach is to conceal the fact that legislation is being passed without widespread public debate, despite the fact that it will undermine constitutional protections for democratic rights and undermine the foundations of natural justice. The endorsement of so-called “experts” will add credibility to the proposals of organisations like the Law Commission. Senior advocates, active and former bureaucrats, and law enforcement authorities all contributed their thoughts.

The reality is so obvious and widely accepted that there is not a shred of doubt in the current official discourse that the prior iteration of this law was grossly insufficient in its stated goal of countering terrorism. Only that there was “a tendency of some executives to misuse the laws of TADA” was admitted by the Union Home Minister. Furthermore, despite lamenting the fact that this law, the only “particular central law dealing with terrorism” was allowed to lapse since it became viewed as an anti-minority legislative measure.

The Law Commission’s proposed CLA had 27 individual provisions and was broken up into four main sections. Based on the Law Commission’s suggested amendments, the current CLA is essentially a carbon copy of the provisions of the earlier TADA, with some extra harsh provisions and some superficial protections added in. As opposed to TADA, which only took effect in a given territory or state once it was “notified” under the Act, the new law applies uniformly across the entirety of India. Additionally, the new law will be in effect for the next five years. This means that the slim opportunity for periodic legislative review and for guaranteeing some responsibility to the parliament fades as well.

Influence of TADA on the Executive

The separation of powers between the legislature, the executive, and the judiciary is crucial for any legal system to function as envisioned. The TADA significantly modifies this power equilibrium. The executive is responsible for providing notice of any affected area under the Act. As a subset of the executive branch, the police force has unrestricted authority to make arrests. An executive magistrate hears the case once the accused is brought to court. The judicial system can do or say very little about this. An innocent person can be locked up for at least six months without any recourse from the legal system.

At the request of the judiciary, committees made up of high-ranking bureaucrats and state officials were established to monitor the Act’s implementation. Since TADA was enacted, all checks and balances on the president’s authority had been removed, and the state’s other institutions voluntarily gave up their authority in favour of the executive, rendering them moot.

Considering the example of the police: upholding law and order, conducting investigations, and amassing evidence are all duties assigned to the police. The use of torture and extortion as part of routine police processes is an unfortunate fact of life. The registration of an FIR and even a thorough inquiry are heavily reliant on the availability of financial resources. The passage of TADA into this setting had simply made matters worse by granting police unrestrained authority to arrest, detain, and punish. As of June 30, 1994, police had filed 49,858 cases across the country. Five and a half percent, or 22,493 cases, were never filed in a designated court. All of the accused were sentenced to up to a year in prison. The authorities were expected to complete the investigation during this period and formally press charges against the suspects. The suspects were released without the police filing any charges against them after the suspects had served a year in prison. 2,859 cases i.e., 15% of the 19,347 cases that made it to a designated court, were dismissed by the judge because there was insufficient evidence or merit to the case. A staggering 94% of cases that were brought to trial resulted in acquittal.

As a result of a law that authorises the police to detain anyone they suspect of being a “terrorist,” for up to a year without trial, enables them to obtain confessions through coercion, and places the burden of proof on the prisoner, the police had lost interest in submitting charge sheets and collecting evidence. To sum up, the Act provided law enforcement officials such as the police with unlimited power to totally disregard or even defy the law. Inadequate inquiry and sloppy work were justified as a direct consequence of the same. As a direct consequence of this, shoddy work and little inquiry were praised and even considered acceptable. Since this perspective was prevalent, the TADA was frequently employed instead of the Indian Penal Code. The Act made it easier to report offences of lesser gravity. This explains the reason for so many reported incidences of abuse yet such a low rate of convictions for those cases.

The Supreme Court determined in the case of Kartar Singh v. State of Punjab (1961) that increasing the scope of power that senior police officials have is one approach to reduce instances of police misconduct. As a direct consequence of this, the approval of the police commissioner was necessary for any TADA-related arrests in Delhi. On the other hand, the former Commissioner of the Delhi Police, M. B. Kaushal, was unable to recall the number of cases to which he had given his permission. The judge at Delhi’s Karkardooma designated court responded positively when asked if minor offenders could be charged under TADA, adding that the accused must have been convicted of a crime in the past. He looked up the word “terrorist” in the Oxford English Dictionary and decided that anyone whose actions had the potential to make other people feel threatened should be arrested under TADA. The Supreme Court has delegated the responsibility of assessing TADA cases to make sure they aren’t being misused to police officers like these and a group of officials. The minister of state for internal security promised an assessment of TADA’s operation to the Rajya Sabha on June 16, 1994, three months after the Supreme Court’s recommendation. A month later, the heads of state were prompted to “consider examining some TADA cases, selected individually at random.”

The state governments operated in an arbitrary manner. On July 16, 1994, the government of Uttar Pradesh announced that, after reviewing TADA cases, the zonal inspectors general of police had agreed to drop charges against 180 defendants. A retired high court judge in the Indian state of Maharashtra looked over 282 cases and identified 93 instances of incorrect application. Chimanbhai Patel, the former chief minister of Gujarat, first denied that the law had been abused in any way. Later, the state Congress party head, a former member of parliament, and other lawmakers organised a review committee in response to the mounting criticism. After taking office, Chhabildas Mehta claimed that the government was under no obligation to follow the committee’s recommendations. In January 1995, Punjab Police Chief K P S Gill announced that his department had reviewed TADA cases involving 300 militants in an effort to determine which of them should be awarded amnesty. Moreover, he emphasised that the passage of TADA was intended as a deterrent rather than as a punishment for offenders. The TADA restrictions were to be loosened in 379 cases that were recognized by a review committee in Delhi.

Out of these, 134 cases where this evidence was presented, the judge at the designated court denied the prosecution’s plea to dismiss the charges. As a result, the reviewing process was put to a halt. In certain pending trials, the defendants requested the Supreme Court to execute the government’s order of dismissing the cases. Review panels, unfortunately, have made matters more complicated for detainees under TADA. The arbitrary formation of committees by the government, the absence of any norms, and the omission to declare any criteria on which the cases were to be assessed have all contributed to an unjust procedural system. Unlike in the past, where the police were solely involved in prosecuting, investigating, and producing evidence, they are now frequently also the ones carrying out justice.

TADA does not have a clear classification to define the circumstances in which it should be applied. It has been given a ranking for which there is no reasoning. This ranking has been granted since TADA is considered to be “very significant.” As a consequence of this, TADA has created a culture of disrespect regarding any and all aspects of due process inside the executive branch of the government. It is the responsibility of the judicial system to ensure that an accused person does not experience a miscarriage of justice when they are handed over to the jurisdiction of courts while a suspect is being investigated. However, until six months of imprisonment of an individual under TADA, the courts have very little say in the matter, because the charge sheet isn’t turned in until the case is brought before a certain court. The only choices for the executive magistrate are either police detention or judicial custody. Once a charge sheet has been filed, the court commences its charge drafting process. Given the fact that the investigating officer from the police department is rarely accessible for more than a few weeks at a time, it will take at least two years to complete the process. Considering that the Act stipulates delay as an unacceptable justification for granting bail, the court has been unable to follow the same for the entirety of this process. TADA makes it illegal for any court, including the highest courts, to consider appeals of any sort. So, the function of the judicial system, which is to ensure that justice is served, is, to a considerable extent, rendered redundant.

Abdication by Judiciary

The Constitution grants the judiciary the authority to invalidate laws that directly or indirectly violate the document’s spirit or letter. The judicial system failed to shoulder its duty in this case. When the number of arrestees reached over 67,000 in early 1994, the Supreme Court began hearing a slew of over 400 writ petitions, special leave petitions, and appeals challenging the Act’s constitutionality and the legislature’s authority to pass it. It wasn’t until March 11, 1994, that the court issued its ruling in favour of the Act and dismissed the petitions with no monetary penalties as in Kartar Singh v. State of Punjab. The judgment’s recurring theme is that of the legislature’s intent. The court’s position was straightforward: parliament had the authority to pass this Act, and it properly classified the Act’s goals as “defence of India,” a national issue, rather than “law and order,” a state matter.

Once the issue of competence was resolved, practically every element of TADA was justified, and any attempt to strike down any provision of the Act, to introduce any revisions, or even to provide a more liberal interpretation was vehemently resisted since it would defeat the objective of parliament. When the legitimacy of a law is at stake, this is an unusual argument to make. When deciding how to apply a statute, a court should keep in mind the original intent of the lawmakers. When determining whether or not anything is constitutional, however, it is appropriate to focus on the original intent of the Constitution’s makers. The government’s argument that TADA was necessary to ensure a prompt trial was readily accepted by the court. The court had enough opportunity to weigh this claim against the evidence but declined to do so. On September 30, 1994, there were 2,582 people awaiting trial who had been incarcerated for more than a year. Of those, 285 had been incarcerated for a total of five to nine years, 1,087 for three to five years, and the remaining 183 for one to three years. There are currently 3,458 people waiting in custody while the prosecution and the courts investigate and bring them to trial.

When it comes to provisions of TADA, the Supreme Court has often taken the position of resisting any substantial change, whether through striking down the laws or through interpretation. Some former Supreme Court decisions that attempted to limit the application of certain provisions, such as Section 5 or the granting of bail, have been partially rejected by subsequent rulings. Of the 316 people in judicial detention at the end of 1994 in Delhi, for example, 140 were only prosecuted under Section 5. This provision came into focus due to the constitutional bench verdict on TADA. Since only a minority verdict remarked on it, ruling that association of the armaments with terrorist activity needed to be established in order to attract the provisions of TADA, it gave optimism that the purview of Section 5 may be narrowed.

In the matter of Paras Ram v. State (1960), decided by the Supreme Court on May 17, 1994, it was established that live ammunition must be retrieved with the firearm in order to be punished under Section 5. These two decisions, including Sunjay Dutt v. State (1994), however, were reversed by a different five-judge panel. The court determined that proof of “possession of arms” in a “notified area” needed to establish “conscious” and “unauthorised” conduct. Once again, the burden of proof is on the accused to show that their possession of weaponry is unrelated to any sort of terrorist or disruptive action. When it came to the subject of ammunition, the court ruled that ‘weapons and ammunition’ should be understood as “arms or ammunition”.

In the Bench’s opinion, if the authority to notify an area under the Act has no relation to preventing terrorism and disruptive activities, then Section 5 could be abused and the state government’s power would go unchecked. However, the court refrained from making any changes and merely recorded: “the existence of the factual basis for declaring a specified area as the notified area has to be presumed for the purposes of Section 5” despite knowing that TADA currently covers over 95% of our citizens and many of the areas to which it extends cannot be even remotely connected with terrorism as explained in the statement of objects and reasons. The legal presumption is great, except when dealing with a legislature that only devoted 16 hours over the course of nine years to evaluate the impact of this law. The court’s ruling completely overturned common sense by assuming terrorist attacks take place in all areas subject to TADA’s notification requirements. After being alerted, law enforcement quickly located and arrested terrorist suspects in every single state and territory.

The Supreme Court has repeatedly lamented the flagrant misuse of the Act, despite the fact that it has not made any substantial changes to the Act itself. For example, the first official recognition that TADA was being overused was in the case of Kartar Singh v. State. It showed that every part of the state was alerted at once and that no areas had been removed from the notification list. Of late, we have come across some cases where the designated courts have charge-sheeted and/or convicted an accused person under TADA even though there is not even an iota of evidence from which it could be inferred, even prima facie, let alone conclusively, that the crime was committed with the intention as contemplated by the provisions of TADA. This is a clear statement of the court’s position in the Hitendra Thakur case. The ease with which the judiciary has abandoned its role and surrendered to “the pressures from the police and the government is alarming, despite the fact that TADA renders the courts somewhat obsolete in monitoring misuse. It’s also dishonourable to put the executive back in charge of investigating cases of misuse.” This is in stark contrast to Sri Lanka, where the government faces an even more dire situation and the Supreme Court has already set down parts of a similar law regarding the validity of confessions to police.

Provisions of TADA

Acts that endanger the unity, integrity, security, or sovereignty of India are considered terroristic under the Act’s definition, as are those that are meant to intimidate the government or instill fear among the population (Section 3(1)). Additionally, disruptive acts are described as those that “directly or indirectly impair the sovereignty and territorial integrity of India or support demands for the secession or cession of any portion of India” (Section 4). Therefore, under these criteria, a wide variety of actions, either public or private, violent or nonviolent, “whether by act or by speech, or through any other means,” could fall under its broad sweep.

It’s against the law to provide a safe haven for terrorists or disruptors, aid or abet those planning such activities, interrupt services or supplies, or destroy property. Being a part of any kind of “terrorist gang or organisation” is illegal. Terrorist financing and the acquisition of property considered to be connected to terrorism are also illegal. With the superintendent of police’s permission, the investigating officer can confiscate or attach such property even in the absence of a court order. Under this law, it is no longer a crime to be in possession of a firearm in a “notified location,” as was the case under the previous TADA law.

There are several new crimes that exist now:

  • Acts that endanger witnesses or cause harm to interstate or foreign business fall under this category (Section 3(7)). 
  • Section 3(8) of the new law criminalises withholding information from law enforcement that is “known or believed to be of value in preventing a terrorist attack or ensuring the arrest of a person.” 

This means that inaction can also result in legal consequences. These too-inclusive definitions are what provide legal authorities the leeway to arbitrarily apply harsh penalties. The result is not “random examples of abuse” because the act’s design incorporates abusive practices from the outset when it seeks to define which violations fall under its purview.

The Act permits harsher punishments alongside its broad definitions. For non-homicide offences, the minimum term is five years in jail, while the maximum sentence is life in prison. This means that giving a speech, speaking at a rally, or taking part in a protest action may result in a five-year prison sentence. When someone’s life has been taken, the choice between life in jail or execution is the only option for punishment. The severity of the crime justifies a new set of criminal rules. Because this offender is not your typical criminal and requires intensive investigation, it is justified to disregard the protections afforded by the criminal procedure code.

Under this statute, a suspect can be held in police detention for up to 30 days and in judicial custody for up to six months before being formally prosecuted. Strict limitations on bail are set forth in Sections 18(5) and (6). For bail to be granted, the court must have some basis for believing the accused is innocent.

Anticipatory bail requests are prohibited. These safeguards are put in place to ensure that investigations may proceed smoothly and that the accused cannot obstruct them. Confessions made to law enforcement are more damaging because they can be used as evidence (Section 15(A)). This is a call for harsh treatment in prison and coerced confessions. The proposed safeguard in the measure, that statements would only be admissible if made to a higher level of police official, is insufficient. Something that has been established by rulings and pronouncements of the law

In addition, the CLA approves of a system of presumptions regarding the guilt of individuals charged under it, shifting the burden of proof from the party making the claim to the party accused of wrongdoing. The court is instructed to presume guilt unless innocence is proven in cases where weapons or explosives suspected of having been used in the commission of crimes under this law are found in the possession of an individual, where that individual’s fingerprints have been found at the scene of such a crime, or where that individual is suspected of having knowingly assisted financially or otherwise in the commission of such a crime (Section 21).

A new proposal (Section 11A) would direct the court to presume a person’s guilt if they refused to provide a blood sample, handwriting sample, or fingerprint. The prosecution does not have to use any particular norms in order to establish guilt. Therefore, the police are not required to apply the most stringent level of “evidence beyond reasonable doubt” when prosecuting crimes that carry the death penalty.

Even during cross-examination, Sections 14(2) and (3) allow witnesses to remain anonymous to prevent intimidation and threats. Similarly, trials before the special courts may, at their discretion, take place behind closed doors under Section 14(1). These harsh laws violate the rights of the accused and undermine the rules of natural justice. These changes are intended to make it easier for the justice system to deal with what is a particularly horrific crime. However, the police and prosecution will take the ‘exceptional’ crime less seriously as a result of every single one of these provisions. Until six months have passed, the police are under no legal obligation to submit charge sheets. Since confessions can be used as evidence, it is unnecessary to collect as much evidence as possible. Since the trial is closed, the investigation can be superficial.

The ‘protection of identity’ provision allows the police to use already-stock witnesses and make up cases, eliminating the need to actively seek out witnesses. There have been numerous cases recently where courts have criticised police for how they handled an investigation. And the proliferation of laws like TADA and CLA simply accelerates the decay of the judicial system.

Chiefs of state police, CID, the CBI, and forensic scientists reportedly convened in Delhi for a conference where it was urged that the Indian Evidence Act and the CrPC be amended to allow comments made to police officers to be admitted as evidence. This is another evidence that corruption introduced through ‘special’ legislation can spread to other areas of the law. The law not only aims to abolish the Criminal Procedure Code, but it also establishes a parallel judicial structure in which the Supreme Court is stripped of its constitutional authority. The justification for this action is quicker case resolution. Back at square one, this would explain why the administration is given broad authority while the judiciary is limited in scope. The executive branch has the authority to make laws, impose penalties, outline guidelines, and even take and confiscate private property. As far as authority goes, it can even try civil cases (Section 26). In short, the executive branch can severely limit fundamental rights by orders and rules even in areas where the law makes specific protections.

To further remove any possibility of responsibility in the making of these rules and orders, unlike TADA, they need not even be presented to the legislature. Due process and the checks and balances essential to a democratic society are compromised when the judiciary and executive branches are not strictly separated as required by the Constitution.

A special court, similar to the notoriously designated courts, can now be established by the federal or state government to hear cases that fall under their purview (Section 9). Sessions judges, even those that have retired, may preside over these. The central government has wide discretion on the placement, scope, and area of jurisdiction of these courts. If the special courts established to hear TADA cases are any indication, they will be overwhelmed by the volume of cases brought before them, resulting in a lengthy and tedious process of justice administration. Summary trials are allowed under Section 13(2) and punishments of up to two years are possible, allowing for quicker trials. The Criminal Procedure Code stipulates that in summary trials, the maximum punishment that can be imposed is three months. Section 13(5) even allows for proceedings to proceed “in the absence of the accused or his/her pleader.” After indefinite incarceration and coerced confessions, the next step is a trial with no right to an attorney or representation. That the CLA’s trial system goes against every principle of natural justice and a fair trial is without dispute.

The accused has no recourse to appeal to the higher courts after a sentence has been handed down by the special courts. There is just one possible level of appeal to the Supreme Court (Section 17). A further dilution of the right of appeal is the requirement that it be exercised within 30 days. This holds true even in cases where an irrevocable punishment, such as the death penalty, has been imposed. The Supreme Court will approve the sentence without any further appeals or reviews. Due to the extremely restricted opportunities for appeal and revision, it appears that access to a legal remedy has also been denied while permitting for more stringent penalties (Section 5). There is no longer any guarantee under the law for equal and fair protection for all. These restrictions were not meant to ensure that everyone is treated equally and fairly but were in fact designed to facilitate and promote effective and speedy investigations and trials. However, the absurdity and lack of rationale inherent in stringent measures undermine the objective of these restrictions.

The Central Government removed the one and only safeguard that was present in the 1995 version of this Act.

The widespread abuse of TADA led to a massive public outcry, which became directly responsible for the implementation of these safeguards. Given that these measures no longer exist, we are confined to the following: 

  1. A new committee comprising of government representatives from both the state and central levels will convene to review cases at regular intervals of three months, as per the provisions of the new statute (Section 27).
  2. Within 30 days of the arrest of individuals under this statute, the newly formed committees have to review and approve all information documented with respect to such arrested persons (Section 7A). In spite of this, the final say regarding investigation and review lies with the Executive branch of the government. 
  3. The maximum punishment under this law for indulging in any criminal activity or immoral conduct or activity is imprisonment for a period of 1 year (Section 24). This resulted in the weakening of the common law rule.

According to Section 211 of the Indian Penal Code (IPC), if any criminal proceeding is instituted on false charges that is punishable with death, imprisonment for life, or imprisonment for a term of 7 years or more, then such conduct shall be punishable with imprisonment for a term up to 7 years and shall also be liable for fine. It seems to be difficult to point out an instance where this provision was used to hold a police officer liable for his wrongful act.

Other safeguards include Section 19(1), which states that any information obtained regarding offences in violation of this statute should be recorded only with the approval of the Director General of Police (DGP), and Section 19(2), which states that courts can only look into cases with the sanction of the state or central government.

In order to take cognizance of cases under the provisions of TADA, the Inspector General of Police must give his approval after the initial approval granted by the Deputy Superintendent of Police (DSP). Also, it is assumed, although not yet tested, that allowing only high-level police officers to investigate certain crimes provides some protection against misuse (Section 20). The accused is entitled to various rights and privileges, including the right to be represented by a lawyer, the right to have members of their immediate family informed of their arrest, and the obligation of the authorities to prepare a custody document (Section 19A). While it is undeniable that these safeguards are of immense help, it is important to note that they only cover the barest essentials enumerated by the Supreme Court of India, which have been determined to be the fundamental rights of every accused person. Yet, there is neither a system nor a consequence that can be relied upon to effectively deal with violations.

There is a lot of violence in Indian society and politics right now. More and more, social tensions are happening outside of the bounds of the Constitution. As this rising violence seeps into our daily lives, there is a tremendous sense of urgency. The prospect of ‘destabilising troops’ coming from an ‘enemy country’ has made the image of a nation under siege more alluring as of late. These extraordinary circumstances call for a similarly exceptional statute. Or atleast, we are led to believe this. Even more so now, after ‘the soft state’ has been severely attacked due to events like the hijacking of IC814.

To give in to the demands of hijackers does not automatically label a state “weak.” A “soft state” is one that does not enforce its own laws and does not respect its own constitution. A weak state is one in which the government and the law are unable to effectively protect its citizens. To ‘legislate’ such leniency is the goal of the CLA.

For this purpose, it legalises the overthrow of the rule of law and the Constitution. Because of this, the deterioration of the judicial system accelerates. This is achieved by legislative acts that wreak irreparable harm to the democratic fabric that binds society together. As its innumerable victims can attest, a soft state can be extremely repressive. And the ‘issue’ itself might be anything from separatist movements to dashed regional hopes, from armed opposition to societal injustice to sporadic outbursts of community violence. Ideology, politics, strategy, and even level of violence are all very different. Acts like TADA and CLA are supposed to deal with these after they have been dislodged from their individual historical and regional moorings and lumped together under the umbrella term of “terrorist.”

The law’s definition of the crime is so all-encompassing that it includes every type of illegal behaviour addressed by standard criminal procedure. This is achieved by grounding the criminal offence in the actor’s “motives” or “intent.” When discussing the Criminal Law Amendment Bill in 1995’s Rajya Sabha, BJP lawmaker Sushma Swaraj put it succinctly: “I am not here to debate the bill … no room for compassion for those who seek to question the unity and integrity of the country, for it is not the act itself that is punishable, but the intention underlying the act. People like them should not be given any kind of a pass”.

This is the true philosophical rationale for this unique law. For reason that the current legal system can handle any actual acts, including murder, arson, bombings, sedition, and hijackings. Ordinary law does not punish ‘intentions,’ though. When establishing guilt or calculating punishment, “motives” play a significant role in ordinary law. While conventional law crimes can be punished by arrest, custody, trial, and appeal, what sets TADA and this new plan apart is that the mere attribution of motivation is sufficient to bring into action a different judicial apparatus and a separate criminal procedure. One need not even provide evidence to support the existence of such motivations. This is why it’s imperative that the planned anti-terror measures be scrapped entirely and without any conditions.

Analysis of TADA provisions with international human standards

Right to freedom of expression

“Terrorist acts” and “disruptive activities” are explicitly barred by Sections 3 and 4 of TADA.

There is a very broad definition of “disruptive activities,” which reads as follows: “any action taken, whether by act or speech or through any other media or in any manner whatsoever,- 

  1. Which questions, disrupts or is intended to disrupt, directly or indirectly, the sovereignty and territorial integrity of India; or 
  2. Which intends to bring about or supports any claim, directly or indirectly, for the cession of any part of India or the secession of any part of India.”

This means that anyone can be arrested for engaging in the lawful political expression on topics that are commonly discussed in democracies, and if proven guilty, they face a mandatory minimum penalty of five years in jail. The allegation that they promoted violence can stand on its own. Anyone advocating for a plebiscite to be held to determine the future status of Kashmir, as the Indian government once promised, or advocating for a permanent solution to the Kashmir dispute between the governments of India and Pakistan based on the de facto partition of the state into two parts held by the two countries as it is today will be subject to prosecution under TADA.

Free speech is guaranteed under the International Covenant on Civil and Political Rights (ICCPR) in Article 19.  Paragraph 3 allows states to limit this freedom “for the protection of national security or of public order…” so long as the restrictions “are essential” in maintaining national security and public order. India’s obligations to protect the right to freedom of expression guaranteed in Article 19 ICCPR, a right also provided for in Article 19(1)(a) of the Constitution of India, render it impossible for the government to justify as “necessary” the broad provisions of Section 4 of TADA, under which acts like a peaceful expression of political views can be prohibited.

Right to liberty and security of person

Article 9 of the ICCPR states that “no one shall be arbitrarily arrested or detained” (paragraph 1), that all arrested persons shall be promptly informed of the charges against them (paragraph 2), and that anyone arrested or detained on a criminal charge shall be brought promptly before a judge or other officer legally authorised to exercise judicial power and shall be entitled either to trial within a reasonable time or retrial (paragraph 3). However, TADA-mandated procedures don’t adhere to any of these legal precautions.

Prohibition of arbitrary arrest and detention

The arrest and detention powers granted by Section 4 of the Act are arbitrary since they allow people to be arrested for expressing their political or other conscientiously held beliefs in a peaceful manner. In its most recent findings, the United Nations Working Group on Arbitrary Detention has voiced concern over violations that are only loosely defined. This is what the Working Group says: “Accuracy is essential in criminal law in order to ensure that those who are held accountable have a firm grasp on the nature of the wrongdoing for which they are being held responsible. Flawed terminology… fuels abuse and promotes arbitrariness.”

Such offences, according to the Working Group, “seriously impair something that is vital to the right to justice” since they breach Article 15 of the ICCPR (which forbids retroactive punishment for an act that did not constitute a criminal offence at the time it was committed).

Right to be promptly informed of charges

Detainees are not required to be charged until 180 days, or one year, after arrest, and TADA contains no provision requiring them to be quickly notified of the reasons for their arrest or the charges against them.

Right to be brought before the judge promptly

TADA allows Executive Magistrates, who, as shown above, are under the control of the Executive, to authorise detention, rather than Judicial Magistrates, who are independent judicial officers, and this is in violation of Article 9(3) ICCPR, which states that “Anyone arrested or detained on a criminal charge shall be brought promptly before a judge or other officer authorised by law to exercise judicial power and shall be entitled to trial within a reasonable time or to release.” Executive Magistrates are not obliged to have legal knowledge in order to serve in their capacities. Although the Indian government has argued that the exercise of such powers by Executive Magistrates falls within the terms permitted by Article 9(3) ICCPR as described above, the authorization of detention under TADA by such Executive officials fails to meet the safeguards for impartiality and independence embodied in the concept that judicial power should supervise detention if it is not to be found arbitrary detention as prohibited by Article 9(1) of the ICCPR.

Right to be released if not tried in a reasonable time

Those who have been arrested have the right to “trial within a reasonable time or release,” as stated in Article 9(3) of the ICCPR. But the process of obtaining bail under TADA is much more cumbersome. The standard procedure under TADA is to deny bail if the public prosecutor objects to it; therefore, an accused individual basically needs to prove his innocence in order to get released on bond. It is extremely rare for prisoners detained under the Act to go to trial (the Home Ministry recorded a 0.81 percent conviction rate under the Act in November 1993, as reported in the Indian press).

Right to fair trial

Protective measures for a fair trial are outlined in detail within Article 14 of the ICCPR. Among these are the rights to be presumed innocent until proven guilty (paragraph 2), the right to be informed of charges against oneself and the right to a speedy trial (paragraphs 3(a) and (c)), and the right to confront and cross-examine witnesses in one’s own defence under the same conditions as witnesses against oneself (the principle of equality of arms) (paragraph 3(e)). The right to a public and impartial hearing (paragraph 1) and the right to appeal to a higher tribunal (paragraph 2) are also integral parts of the safeguards under paragraph 5, which imposes a duty on the State to substantially review the accuracy of the conviction and sentence so that the procedure allows for fair consideration of the case. In addition, evidence gained by torture or other cruel, inhuman, or degrading treatment or punishment is not admissible in court under Article 12 of the Convention against Torture and Other Cruel, Inhuman, or Degrading Treatment or Punishment. These fundamental judicial protections for a fair trial are violated by TADA regulations.

Presumption of innocence

However, TADA does not always assume innocence but rather assumes guilt in a number of situations. Section 21 of TADA mandates that Designated Courts hearing TADA offences presume the commission of a “terrorist act” in the following situations: 

  • If arms or explosives are recovered from the accused, and there is reason to believe that they were used in the commission of an offence; 
  • If an expert discovers fingerprints of the accused on the site of the offence or on anything used in connection with the offence. 
  • A person is guilty of providing material support for a terrorist act if it can be shown that he or she gave money to someone who was either already under suspicion of committing a terrorist act or who was the target of the initial investigation.

Some of these exclusions to the usual rules of evidence are so broadly defined that innocent people can easily be convicted under these provisions, which violates the presumption of innocence in Article 14(2) ICCPR. A guy who, under threat of violence, gives money to a gang of persons the police suspect of performing “terrorist crimes” might face at least five years in jail if he is found guilty of abetting a “terrorist act.”

Presumption of a terrorist motive

If an individual is discovered to be in unlawful possession of a firearm within a “notified area” as defined by TADA, then that individual’s possession of the firearm is presumed to be linked to “terrorist” or “disruptive” activities. This presumption is created by Section 5 of TADA and is not subject to rebuttal. As a result, a crime that would typically be tried under the Arms Act is now being tried under TADA’s special provisions, where defendants have fewer legal protections and harsher penalties at their disposal: The mandatory minimum sentence for violating Section 5 is five years in jail. The police frequently rely on Section 5, so it’s crucial that it’s clear and easy to understand. Despite the Act’s widespread application, as mentioned above, only a small percentage of those arrested under the Act have been found guilty of an offence since its inception (less than 1%, according to Home Ministry statistics released in October 1993), with the majority of convictions reportedly being for violations of Section 5.

Right to have evidence extracted by force or compulsion excluded from the trial

Confessions made to a police officer of the rank of Superintendent of Police and above are admissible in court proceedings under Section 15(1) of the TADA, which has come under particularly harsh criticism within India. All confessions made to Indian police personnel are typically not admissible as evidence under Indian law (Sections 25 and 26 of the Evidence Act). These latter provisions were enacted at the turn of the last century, when it was widely believed that police used torture or duress to extract confessions, knowing that it was risky to rely on such “confessions” due to the suspicion that they might have been obtained by police resorting to such illegal practises. To this day, those worries are well-founded, especially with regard to TADA suspects.

Due to the gravity of terrorism unleashed by the terrorists and disruptionists, and because the Legislature was competent to make a law prescribing different rules of proof, the Supreme Court upheld the constitutionality of Section 15, “although we initially agreed to the view of the learned counsel that it would be dangerous to make a statement given to a police officer as admissible in court…”

Right to fair and public hearing

In the past, trials had to take place behind closed doors under TADA, which directly contradicted Article 14(1) of the ICCPR, which guarantees the right to a public and open trial. It’s no longer the case. Trials in private can now be ordered by the court at the discretion of the judge hearing the case, according to Amendment Act No. 43 of 1993. The provisions of the Criminal Law (Amendment) Act are vastly superior to those of TADA in every respect. 

Conclusion

India appeared to experience religious and cross-border terror strikes more frequently than other types of terrorism. The lives of ordinary Indians, the safety of the country’s capital, and the popularity of India as a tourist destination will forever be altered because of these acts. The TADA Act was created in response to the crisis of religious terrorism. To its credit, it made an effort to define terrorism and establish suitable penalties. The TADA Act was a weak attempt to counteract the evil of terrorism, and it failed, subsequently getting repealed.

Frequently Asked Questions (FAQs)

How long can an accused be detained under the TADA Act?

Bail is not granted until the judge is convinced the accused is not guilty of the alleged crime, and TADA increased the amount of time an inmate can be detained without charges to one year. The accused has the legal right to bail unless formal charges are brought against them within three months. Furthermore, incarcerating individuals before trial is the exception, not the rule, and is only ever justified to assure that the accused will not abscond, tamper with evidence, or otherwise interfere with a fair trial. However, even if none of these were proven, TADA still made it extremely difficult to get bail years before a person’s guilt was confirmed.

Can the accused file appeals under the TADA Act?

A person who has been convicted and sentenced by a trial court has the right to appeal only to the Supreme Court under Section 19 of TADA. When someone is tried, convicted, and sentenced in a lower court, the High Court will typically uphold the lower court’s decision. It is the responsibility of the High Court, as mandated by Section 366 of the Code of Criminal Procedure (CrPC), to re-examine the evidence and reach its own judgment as to the accused’s guilt based on the facts of the case. The defendant has the right to appeal to the Supreme Court if his or her conviction and sentence are upheld on appeal.

Why was TADA repealed?

It was argued that the very requirements of the Act necessitated its misuse. Its extensive abuse led to the law’s rising unpopularity, and in 1995, it was finally repealed. Almost 75,000 persons were arrested across India under TADA, and nearly 73,000 persons had their cases dropped due to insufficient evidence.

References


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