Process of obtaining Director Identification Number (DIN)

August 03, 2018
Director Identification Number

In this article, Animesh Tiwary, pursuing Diploma in Entrepreneurship Administration and Business Laws from NUJS, Kolkata discusses the process of obtaining a Director Identification Number.


The director of a company is responsible for managing the day to day affairs of the company. He is the one who gives directions to managers regarding any decision or policy change undertaken by the shareholders or promoters of the company. They may be promoters of the company, especially in the case of private companies, or an employee of the company. The Companies Act, 2013 also recognizes the position of director in the company and fixes the minimum and the maximum number of directors allowed in the company. A director other than the promoter may be appointed by the company by passing a resolution in the general meeting. Therefore, in order to be appointed as director, an individual need to obtain a Director Identification Number (DIN) after the approval from Central Government.

What is a DIN?

Director Identification Number (DIN) is a unique 8-digit number allotted to a person who is appointed the director of a company. The validity for such a number is for a lifetime. He has to make an application in the Form DIR-3 (in case of an existing company) according to Section 153 and 154 of Companies Act, 2013. However, in the case of formation of a new company, the application is made only through SPICe (Form INC-32) at the time of its incorporation.

DIN remains the same for every individual irrespective of the number of companies he has served or is serving as a director.

DIN application is processed by Central Government under the Ministry of Corporate Affairs.

Purpose of obtaining DIN by a director

The basic purpose of obtaining DIN by the directors is to get themselves registered in the database of the government authorities so that they can identify themselves before signing a return, information or application related to the company by mentioning their DIN underneath their signature.       

Sections related to Allotment of DIN under Companies Act 2013

Chapter XI – Appointment and Qualification of Directors

Section 153 – Application for allotment of Director Identification Number

This section states that everyone who is intending to be appointed as director of a company shall make an application to the Central government along with fees in the prescribed format. However, after the introduction of Companies (Amendment) Act, 2017, a proviso has been added according to which once a number is allotted to an individual as DIN by the Government, the requirement of this section is exhausted.

Section 154 – Time period specified for allotment of Director Identification Number    

The allotment of such DIN must be done within one month of receiving the application under Section 153 in the manner prescribed under the Act.

Section 155 – Prohibition to obtain more than one Director Identification Number

This section prohibits a person, who has been allotted DIN under section 154, to apply for another DIN.

Section 156 – Director to intimate Director Identification Number

This section states that every director, once allotted DIN, shall intimate the same to the company or companies in which he is appointed as director, within one month of receiving the DIN.

Section 157 – Company to inform Director Identification Number to Registrar

This section makes it mandatory for every company to furnish the DINs of all its directors to the Registrar or relevant authorities of central government along with the prescribed fees and in the prescribed format, within 15 days of receiving the intimation by the director or with the additional fees and within such time period as has been specified under Section 403 of the Act.

Failure to abide by the above provision before the expiry of the time period specified under section 403 with additional fee shall result in fine of twenty-five thousand to one lakh rupees for the company and shall attract criminal liability for the officer in default in the form of fine.

Procedure for Obtaining DIN under the Provisions of the Companies Act (2013)

There is a certain procedure laid down under the Companies Act which has to be followed when applying for DIN.

Application for DIN in case of a newly incorporated company

What is SPICe (Form INC-32)?

This form is an integrated form for allotment of DIN, reservation of name and incorporation of a new company. This need to be submitted along with the documents containing details of the directors, subscribers, e-Memorandum of Understanding (Form INC-33) and e-Article of Association (Form INC-34). After the successful submission and scrutiny, the new company is allotted the Company Identification Number (CIN) and director receives DIN. However, the maximum number of directors allowed to apply during incorporation has been limited to 03 (three) directors using this form.

Application for DIN in case of an existing company

What is Form DIR-3?

This form is required to be filed with regards to the provisions mentioned under Section 153 and Rule 9(1) which states that every individual who is to be appointed director of an existing company needs to apply for DIN through eform DIR-3 to Office of Regional Director (Northern region), Ministry of Corporate Affairs, Central Government along with prescribed fees as provided under Companies (Registration Office and Fees) Rules, 2014.

Application process for DIN through eform DIR-3

Precautions to be taken while filing form DIR-3

It must be noted that mentioning PAN details by an Indian applicant is mandatory. Therefore, he must ensure that the personal details provided by him in DIR-3 matches with that mentioned in the PAN details. Any mismatch will result in rejection of the application.  

However, after the application is rejected, the Central Government shall notify and provide the reason for the same. An applicant has 15 days to rectify the discrepancy. Further, if the Government is satisfied, it will grant the DIN.    

Application process for any change in particulars of director

Documents needed– Proof of change in particulars and a copy of verification in the form of DIR-7, both of which shall be self-attested by the applicant.   

Precautions to be taken while submitting supporting documents

Grounds for cancellation of allotment of DIN

The Central Government may cancel the allotted DIN under following grounds-

Once the person has been allotted a DIN, it remains the same for the rest of his life irrespective of whether he remains a director in a company or not. However, a person can surrender his DIN to the central government by making a declaration that he has never been appointed as a director.


The process of obtaining DIN from the Central government has been made easier after the Companies Act, 2013 by introducing eforms for which application can be made only through electronic mode. This has also resulted in the increase in transparency and speeding up of the whole process. Moreover, the applicants can keep a track of their application through the MCA website and remove any discrepancy indicated by the office of regional director.   

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